Executive Assistant to CEO - Greater London - Mission 44

Description

Overview

Contract Type: Fixed term for 24 months, with possible scope to extend subject to budget considerations

Location: UK (minimum 2 days per week in the London office)

Work Pattern: Full-time, 37.5 hours per week with the opportunity for flexible working hours

Reporting To: Chief of Staff (Executive Office), with regular contact with the CEO

How to Apply

Salary: £32,000 - £34,000 per year

Please submit an anonymised CV and covering letter (please remove any identifying details such as name, address, photos) by midnight on 3rd March via our careers website.

Your covering letter should outline:

• Your motivations for applying to this role and what about our mission resonates with you.
• Experience (professional, voluntary or lived) that makes you a great fit for this role in line with our values and the criteria outlined in this job description.
• How this role fits into your career plans.

Interview Stages

Interviews are expected to take place over two stages as follows:

• First panel interview: Monday 16th March (30 minute pre-interview task followed by 45 minute panel interview)
• Final interview: Tuesday 24th March (45 minute panel interview)

About the Role

We're looking for a proactive, thoughtful and highly organised individual to play a central role in the smooth running of Mission 44. This is an exciting opportunity to work at the heart of the organisation - closely supporting the Chief Executive Officer, coordinating key meetings and communications, supporting effective governance and decision-making processes, and helping ensure that our strategic priorities move forward. You'll also often act as a first point of contact for Mission 44, so we're looking for someone who is collaborative, professional and confident in engaging with a wide range of people.

This role offers significant responsibility, visibility, and variety, and is ideal for someone who thrives in a dynamic environment and is excited by the chance to grow, learn, and make a meaningful contribution to Mission 44's mission. If you enjoy enabling others to do their best work, have strong judgement, and can stay calm and solutions-focused in a fast-moving environment, we'd love to hear from you.

Roles and Responsibilities

Executive Support to the CEO (70%)

• Provide high-quality, proactive executive support to the CEO, ensuring they are able to operate effectively and efficiently in a fast-paced environment.
• Manage the CEO's complex and evolving diary, including scheduling internal and external meetings, prioritising requests, anticipating conflicts, and ensuring time is protected for strategic priorities.
• Coordinate all CEO travel and logistics, including itineraries, briefings, and expense processing, ensuring a seamless and well-prepared experience.
• Act as a trusted first point of contact for the CEO, handling enquiries with discretion and professionalism and ensuring timely, high-quality communication with internal and external stakeholders.

Governance and Senior Leadership Coordination (15%)

• Support the effective functioning of Mission 44's Board and governance cycle, working closely with the Chief of Staff to coordinate Board and Committee meetings throughout the year.
• Manage end-to-end logistics for Board and Committee meetings, including scheduling, circulation of papers, and maintaining a forward planner for the governance calendar.
• Support the preparation and circulation of high-quality Board materials, ensuring papers are accurate, timely, and clearly presented.

Delivery, Culture and Organisational Impact (15%)

• Play a hands-on role in delivering the smooth and effective operation of the Executive Office, coordinating meetings and supporting priorities to be executed to a high standard and on time.
• Track actions and decisions arising from Board, SLT, and Executive Office meetings, following up with owners to support delivery and accountability across the organisation.
• Contribute to the delivery of key organisational moments, such as team and SLT away days and Board meetings, supporting planning, logistics, and on-the-day execution.
• Actively contribute to a positive, values-led culture by modelling professionalism, collaboration, and a delivery-focused mindset within the Executive Office and beyond.

Essential

• Ability to handle confidential and sensitive information with the highest levels of integrity, judgement, and discretion.
• Proactive, solutions-focused approach, with the confidence to anticipate needs, spot issues, and take initiative.
• Proven experience of maintaining high-quality output whilst working in a fast-paced environment.
• Outstanding written and verbal communication skills, with the ability to engage professionally and confidently with senior leaders, trustees, partners, and external stakeholders, sometimes on behalf of the CEO.
• Strong attention to detail, with a commitment to delivering work to a consistently high standard.
• Ability to model all of Mission 44's values in your ways of working.
• Passionate about supporting and empowering young people from a diverse range of backgrounds to flourish and succeed.

Desirable

• Proven experience providing high-quality executive support in a fast-paced, high-trust environment.
• Experience supporting Board and Committee processes, including meeting coordination, minute-taking, and action tracking.
• Familiarity with governance requirements and best practice in a charity or non-profit context.
• Experience supporting a CEO, senior executive, or Board in a charity, foundation, or mission-led organisation.
• Experience working in a small or growing organisation, with the flexibility to adapt as priorities evolve.
• Experience using Google Workspace and CRM tools.

Benefits

• Enjoy 28 days annual leave, plus a day for your birthday
• Use our cycle-to-work scheme and free gym access
• Save for retirement with our generous pension package
• We finish every Friday at noon in August
• Optional health insurance and access to an EAP
• Professional development budget of £1k
• Unlimited volunteering leave, as agreed with your manager
• Wellbeing allowance to spend in whatever way works for you
• Competitive parental leave package