Office Manager - Hinckley, United Kingdom - The Portfolio Group

The Portfolio Group

Verified Company

Hinckley, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Purpose

To support the Head of Operations with managing the daily office operations and assisting the leadership team with administrative tasks, data collation, reporting and organisational needs.

Job Overview
Providing an accurate and efficient administrative service to the Hinckley site.

You will have excellent communication and time management skills, ensuring high levels of organisational effectiveness, great communication, and a timely provision of reporting.

Day-to-Day Responsibilities

Administrative duties and maintaining office procedures
Ensuring electronic files for each team are kept updated and stored in correct locations
Assist with arranging interviews and keeping recruitment records up to date
Assisting with staff onboarding documents, supporting staff inductions, and maintaining office processes as necessary
Maintaining a central database of processes for each team including compliance documents and ensuring these are kept up to date / renewed as necessary
Assisting with organising meetings, conferences and events for the site
Production of training materials and keeping individual records up to date including the training matrix for each team and performance reviews
Collate monthly team reports into an Operations Reporting Pack
Complaints logging and reporting

What you Bring to the Team

Previous experience in a similar role, carrying out administrative tasks for a range of service functions in fast paced environment
The ability to work on your own initiative, without supervision, effectively managing your time and completing tasks in order of priority
You will be an excellent communicator, both written and verbal, with excellent recordkeeping skills and a high attention to detail
Proficient with a variety of IT software, including Microsoft Office, and you will have a good command of Excel (further training available)
Experience of working with data and producing reports is ideal
Analytical skills
Be proactive, tenacious and use own initiative exercising sound judgement
Reliable with the ability to always maintain full discretion and confidentiality

Why Join our Team?

This is a superb place to work if you love solving problems, enjoy a challenge and have genuine enthusiasm for overcoming obstacles and learning, you'll love it.

There are endless opportunities for you to develop and grow and you'll really make a differenceto the people you work with.

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