Facilities Administrator - London, United Kingdom - Office Angels

Office Angels

Verified Company

London, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JOB ROLE:
Facilities Administrator

INDUSTRY:
Facilities Management

SALARY:
£24k - 26k

LOCATION:
Euston Road

MAIN DUTIES AND RESPONSIBILITIES:

At least 3 years proven experience of working within a challenging Service & Maintenance related environment.
Experience in using and understanding a CAFM system.
Ability to Coordinate, administrate and manage reactive and PPM works in line with strict Contract and Company performance measures.
Adept in PPM related items ensuring Assets, Schedule, Scope of Works, Inclusions/Exclusion items are undertaken via our CAFM system.
Provide dedicated support to the Contract Manager for all contracts and works matters, communicating frequent and detailed feedback on works progress or queries.
Ability to work under pressure to achieve required Client + Contract Service Level.
To demonstrate excellent standards of due diligence when auditing all core company and client reports, to ensure that we remain compliant, and works can be invoiced in a fluid manner.
Adaptable to a variety of works and contract demands.
Have a logical and organised method to the 100% completion of all works.
Able to prioritise and multitask to a high level, whilst achieving strict deadlines.
Able to liaise with Engineer's and Sub Contractors and ensure standards of works are maintained and communication of progress and issues are escalated.
IT literate in all Microsoft packages especially Word and Excel in order to produce detailed Excel and Word reports.
Ability to work overtime if and when required.
Custodian of ensuring invoicing of all works are completed within time frames and fully transparent.
Be the focal point for ensuring PPM's are raised with monthly hrs tracked and closed with applicable updates checked with the Contract Manager.
Raise all quotes, as per costing sheet from Contract Manager.
Be responsible for tracking all reactive and additional works including costs.

SKILLS, EXPERIENCE AND ATTRIBUTES REQUIRED:

Organised
Confident
Proactive
Due diligent / Accurate
Efficient in Microsoft Word, Excel and Outlook
Have good people skills and be able to manage engineers
Enthusiastic to learn and develop
Cando attitude
Willingness to learn

This opportunity is being advertised by the Office Angels West End team.

Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch,Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead.

Our Retail team looks after Fashion and beauty roles nationally.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.

Office Angels UK is an Equal Opportunities Employer.