Document Controller/administrator - Abergavenny, United Kingdom - ITS Swansea

ITS Swansea

Verified Company

Abergavenny, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

*ITS CONSTRUCTION* are hiring

Our client is in need of a Document Controller for a construction site located in Abergavenny. Hours will be 09:00 -17:00 Monday to Thursday & 09:00 -16:00 on a Friday

Location:
Abergavenny

Contract Length: 1 year

Salary:
Negotiable

*Document Controller Responsibilities (CDE/Viewpoint/4P)

(Viewpoint Training to be provided for new staff, where all expected will be explained)

Check CDE (Viewpoint) Daily, Review the project dashboard and review documents and drawings for compliance against British Standards, issue into workflows for designer review. Manage review process within BEP timescales chasing where necessary.
Review Project Directory to ensure no documents have been uploaded incorrectly.
Keep Site Drawing/Day File up to date.
Print drawings for review by design manager placing into incoming trays.
Manage incoming drawings for review with the site team however the site manager and design team see fit.

Other duties may include;

Following company document control procedures and suggest improvements where relevant.
Producing document issue reports for senior management meetings
Assisting in the population of operation and maintenance manuals
Filing completion and QA certification for building manuals.

*Site Administration responsibilities:

Weekly

Update fire attendance registers to include new staff on site these are scanned and saved on SIMS
Original to be retained

Weekly

Scan POWRAS save to SIMS file in subcontractors folder

Weekly
- collect all permits from permit trays

Weekly

Delivery notes update spreadsheet, scan and file
Save to Sims
Liaise with cleaners and order cleaning products
Print/Create site signage and laminate as and when requested.
Order stationary/PPE as and when required.
General Office Duties
Meetings Preparation including refreshments

*MSITE*- Set up new contractors coming to site BEFORE they arrive

Advise new contractor of how to invite workers to complete their information and prebook induction
THIS MUST BE COMPLETED BEFORE WORKERS ATTEND INDUCTION
Run induction report each morning and give to whoever is completing site inductions
Mark attendees as inducted

You also be expected to assist with site inductions as well as complete monthly SHE data reports.

*How to apply:

Schedule: