Senior Project Coordinator - Swindon, United Kingdom - UK Research and Innovation (UKRI)

UK Research and Innovation (UKRI)

Verified Company

Swindon, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

UK Research and Innovation

Salary:
£31,931 per annum

Hours:
Full time

Contract Type:
Fixed term

months

Location:
Swindon

UKRI is making a major investment in its IT systems with Oracle Fusion due to be implemented across several business areas through the Services for HR, Accounting, Reporting & Procurement (SHARP) Programme in the summer of 2023, including the Finance and HR functions.

To support this, Finance is delivering an ambitious number of continuous improvement and business change activities to increase efficiency and effectiveness across their functions, as part of the Finance of the Future Programme.

The role of the Senior Project Coordinator covers a diverse range of activities to support the delivery of the project's objectives.

The role holder will enable the smooth running of the project by supporting the Business Change Manager in the day-to-day operation of project management processes, and the co-ordination of business management actions and activities on their behalf.

The Senior Project Coordinator also has a key role in project governance and working with Finance business leads, to ensure the agreed outputs are delivered, to enable benefits to be realised.

Key Areas of Accountability

Leadership/Teamwork/ Collaboration

Build and maintain good, effective working relationships with stakeholders and colleagues and provide input and advice
Support the Business Change Manager in working with Finance/HR Senior Leadership Teams to effectively manage business change and continuous improvement activities through the provision of timely, accurate and complete information, advice, and constructive challenge
Understand the linkages and dependencies between the different parts of the organisation by actively working with colleagues across UKRI to seek opportunities for improvement, change and efficiency within Finance.
Promote effective individual and team performance.

Delivery

Day to day management of projects and initiatives to deliver the agreed outcomes within time, cost, and quality constraints.
Organise the planning and execution of project activities, including scheduling tasks, risk and progress management, liaising with stakeholders, as well as monitoring finances and controlling budgets, producing reporting and running workshops.
Identify and set appropriate project controls. Track and report delivery against milestones.
Support the Business Change Manager in scheduling and managing resources to deliver the project.
Ensure effective change management processes are in place to agree and document changes to deliverables as agreed with stakeholders
Perform a range of reporting and control functions, positioning Finance to work with the business and link budgets to delivery plans and business cases.
Identify and monitor project risks and issues. Develop mitigating actions and escalate as appropriate.
Provide key reports and support effective governance and decision making.
Support or set appropriate project assurance.
Ensure benefits are identified, understood, measured, tracked and owned.
You will need to be flexible in developing their role using Agile and Continuous Improvement to deliver operational initiatives.

Other

Manage project to coordinate production and successful internal and external signoff of UKRI's Annual Report & Accounts.

Essential skills, qualifications & experience

Qualifications:

One or more of the following, or equivalent experience:
PRINCE2 Foundation
Agile Project Management Foundation
PRINCE2 Practitioner
Agile Project Management Practitioner
APM Project Fundamentals
APM Project Management Qualification

Experience & knowledge:

Experience of working as a member of a large or medium complexity project team or within a project/PMO (Portfolio Management Office)
Experience of delivering effective management and reporting
Experience of working both on own initiative and as a member of a wider team
Proven ability to work effectively in collaboration with a range of stakeholders and colleagues, building and maintaining good working relationships and using these to persuade and achieve appropriate outcomes
Excellent verbal and written communication skills
Resilience and ability to work at pace
Knowledge and interest in Agile and Continuous Improvement delivery solutions.

About UK Research and Innovation (UKRI)

UKRI launched in April 2018, UKRI is a non-departmental public body sponsored by the Department for Business, Energy and Industrial Strategy (BEIS).

Choosing to come to work at UKRI means that you will have access to a whole host of benefits from a defined benefit pension scheme, excellent holiday entitlement, access to employee shopping/travel discounts and salary sacrifice cycle to work scheme.

For more details, visit benefits of working for UKRI.

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