Executive Assistant, COO - London
1 day ago
Job description
About WRITER
WRITER is where the world's leading enterprises orchestrate AI-powered work. Our vision is to expand human capacity through superintelligence. And we're proving it's possible – through powerful, trustworthy AI that unites IT and business teams together to unlock enterprise-wide transformation. With WRITER's end-to-end platform, hundreds of companies like Mars, Marriott, Uber, and Vanguard are building and deploying AI agents that are grounded in their company's data and fueled by WRITER's enterprise-grade LLMs. Valued at $1.9B and backed by industry-leading investors including Premji Invest, Radical Ventures, and ICONIQ Growth, WRITER is rapidly cementing its position as the leader in enterprise generative AI.
Founded in 2020 with office hubs in San Francisco, New York City, Austin, Chicago, and London, our team thinks big and moves fast, and we're looking for smart, hardworking builders and scalers to join us on our journey to create a better future of work with AI.
About the role
We're seeking an exceptional executive assistant to partner with our chief commercial officer and chief operating officer from our London office. This is a high-impact position where you'll serve as a strategic extension of the C-Suite, orchestrating complex schedules, facilitating seamless communication, and ensuring every minute of their time drives maximum value for the organization.
You'll collaborate closely with our U.S.-based executive support team, serving as the primary London hub for scheduling, logistics, and coordination. When our CCO and COO are in the UK, you're their anchor. When they travel to the States, you ensure flawless handovers and continuity. Your work keeps the momentum going, no matter where our leaders are in the world.
This is a hybrid role based in London. You'll need to be available to work from our London office as required to support our executives effectively.
What you'll do
Complex calendar management: manage the COO's and CCO's dynamic schedules both internally and externally, understanding key priorities to strategically organize meetings and commitments.
International & domestic travel: book and plan all logistics for the COO's and CCO's travel, including flights, hotels, ground transportation.
Daily agenda & briefings: ensure the COO's and CCO's daily agenda is updated and collaborate with internal teams to include comprehensive prep sheets and background information for all external meetings.
Event & conference support: provide EMEA on-site support at in-person events and conferences, ensuring seamless logistical execution.
Inbox management & correspondence triage the COO's and CCO's inbox send prioritize messages, and draft emails on the COO's and CCO's behalf to ensure timely, professional, and aligned responses.
Stakeholder coordination: serve as the key liaison with internal and external stakeholders to support the COO & CCO schedules and regional priorities.
Miscellaneous admin support: additional administrative support as needed by the COO and CCO.
What you need
You have 5+ years of experience as an administrative professional supporting a C-level executive, in a fast-paced, high-growth technology company.
You are located in London and able to work in a hybrid model, coming into our London office as needed.
You have proven experience with heavy calendar management and booking complex international travel.
You build and maintain relationships externally with admins and executives.
You are highly proficient in Google Workspace and can quickly master new tools.
You possess exceptional organizational and time management skills, with an ability to prioritize effectively among competing demands.
You are known for your meticulous attention to detail and accuracy.
You have direct experience managing logistics for executives' media and event appearances.
You are an outstanding communicator with experience coordinating effectively with globally-distributed teams.
You are collaborative and self driven
Benefits & perks (UK full-time employees):
Generous PTO, plus company holidays
Comprehensive medical and dental insurance
Paid parental leave for all parents (12 weeks)
Fertility and family planning support
Early-detection cancer testing through Galleri
Competitive pension scheme and company contribution
Annual work-life stipends for:
Wellness stipend for gym, massage/chiropractor, personal training, etc.
Learning and development stipend
Company-wide off-sites and team off-sites
Competitive compensation and company stock options
Similar jobs
A leading property development firm seek an experienced EA to join them on a full time permanent basis, supporting their Chief Operating Officer. · ...
1 week ago
About WRITER · WRITER is where the world's leading enterprises orchestrate AI-powered work. Our vision is to expand human capacity through superintelligence. And we're proving it's possible – through powerful, trustworthy AI that unites IT and business teams together to unlock en ...
1 day ago
Culture Guru is recruiting an outstanding Executive Assistant to support one C-suite leader and one senior leader within a large, · established and highly respected organisation in the property and development sector. · This is a high-profile, fast-paced role in a traditional, · ...
1 week ago
About WRITER · WRITER is where the world's leading enterprises orchestrate AI-powered work. Our vision is to expand human capacity through superintelligence. And we're proving it's possible – through powerful, trustworthy AI that unites IT and business teams together to unlock en ...
1 day ago
Executive Assistant to CCO/COO · An innovative technology firm in London seeks an Executive Assistant with exceptional attention to detail. · At least 5 years of C-Level EA experience required. · Schedule across time zones. · Liaise with stakeholders. · ...
1 day ago
Executive Assistant to CCO/COO · A leading technology company seeks an experienced Executive Assistant in London. · High-level administrative tasks · Calendar management · Travel coordination within the UK only* · ...
1 day ago
We are delighted to be partnering with a highly respected UK-based digital services business operating within the construction and infrastructure space, · We are seeking an exceptional Executive Assistant to support the Chief Financial Officer and Chief Operating Officer. · This ...
2 weeks ago
We are delighted to be partnering with a highly respected, UK-based digital services business operating within the construction and infrastructure space, · Acting as trusted right hand to the CFO and COO · Supporting leadership meetings, executive forums and senior stakeholder en ...
2 weeks ago
This role will support directly our global Chief Operating Officer (COO) & will be our London Office Assistant providing high-impact, autonomous executive support and act as an extension of the COO's office, · Global COO Executive Support & Delivery Enablement · C-Suite Back-Up S ...
3 weeks ago
The Executive Assistant role will support directly our global Chief Operating Officer (COO) & will be our London Office Assistant providing high-impact, autonomous executive support and will act as an extension of the COO's office, · enabling delivery across multiple operational, ...
3 weeks ago
We are partnering with a leading international private equity firm to appoint an exceptional Executive Assistant to support the COO and wider investment team.This is a pivotal role offering the opportunity to become a trusted partner to senior leadership within fast-paced high-pe ...
4 days ago
+Job summary · We're recruiting an experienced Executive Assistant to provide maternity cover supporting the COO and Managing Director of a small but well-established property development business. · +Qualifications5–6+ years' experience, ideally within property or property devel ...
1 month ago
The UK COO Office Intern will provide operational and administrative support to the Head of UK COO Office, contributing to governance, · regulatory coordination,and operational resilience initiatives.This role offers exposure to senior leadership interactions, · UK regulatory fra ...
1 week ago
The UK COO Office Intern will provide operational and administrative support to the Head of UK COO Office contributing to governance regulatory coordination and operational resilience initiatives. · This role offers exposure to senior leadership interactions UK regulatory framewo ...
1 month ago
We are hiring a Chief of Staff to sit within the COO Office, supporting delivery across operations, governance and AI-enabled transformation. · This role is designed for an early-career operator who wants broad exposure, real responsibility and a steep learning curve.You will wor ...
3 weeks ago
We are looking for a smart, · reliable, · and proactive Executive Assistant/ · Operations Coordinator.This role is ideal for someone who enjoys variety, · can work independently, · stays organised under pressure, · and is confident communicating · ...
2 weeks ago
A privately-owned design-led property development business is recruiting an EA to cover maternity leave. · Act as the first point of contact for the CEO & COO managing communications and priorities. · Coordinate complex diaries meetings travel arrangements prepare agendas reports ...
5 days ago
The trainee will cover the following activities within the team: review, analyze and report on GTE TCO (total cost of ownership) on application costs allocate correct TBS code to non-staff related costs.Update and review of IT hardware/software maintenance contract excel database ...
3 weeks ago
You will be a key member of the Private Bank (PB) Investment Solutions Chief Operating Office (COO) team responsible for all COO topics for Capital Markets and Managed Solutions in the United Kingdom. · You will be working closely with the Capital Markets and Managed Solutions te ...
1 month ago
Spanish Speaking EA, C-Suite (CEO & COO), West End 22747
Only for registered members
We are looking for an experienced Executive Assistant to support both the CEO and COO of a rapidly expanding pan-European organisation.This is a high-impact role within a collaborative and ambitious team offering real exposure and the opportunity to grow with the business. · ...
2 weeks ago