Business Administration Officer - London, United Kingdom - AMS Contingent

AMS Contingent
AMS Contingent
Verified Company
London, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description
We are AMS.

We are a global total workforce solutions firm; we enable organisations to thrive in an age of constant change by building, re-shaping, and optimising workforces.

Our Contingent Workforce Solutions (CWS) is one of our service offerings; we actas an extension of our clients' recruitment team and provide professional interim and temporary resources.


Our investment banking client has been present in the UK for more than 150 years, they're a long-term partner to British business.

Today, the Group is formed of 10 divisions and employs 9,300 staff based in 21 core locations right across the country.


Theirrole is simply stated:
help clients achieve their goals by combining local know-how and global reach. In so doing, they seek to make a positive, sustainable contribution to both the UK economy and society.


On behalf of this organisation, AMS are looking for a
Business Administration Officerfor a
12-month long contract based in
London.


Purpose of the Role:


To monitor and ensure the UK Travels, Gift & Invitation and Expenses policies and procedures are adhered to by all UK employees; to provide support to the Business Administration Manager.


As a Business Administration Officer, you will:

  • Ensure consistent adherence to the appropriate policies and procedures across the Administration Team
  • Produce reports of returned and outstanding expenses and follow up with relevant employees
  • Manage all Travel Approval (TA)
  • Check the Daily Passive Approval report and investigating with employees if needed
  • Be the main point of contact for escalation on Travel & Expenses
  • Ensure that Admin Support are trained and aware of any changes
  • Produce monthly T&E performance review reports
  • Manage and update Gifts and Invitation prebreach report and liaise with compliance employees.
  • Conduct general Office Management tasks
  • Conduct monthly audit of 1st and 2nd floor access in coordination with Building Security
  • Manage the public meeting room (IT, equipment, furniture etc.)
  • Back up and support the Office Management Team
  • Write and send out communications
  • Keep the team's SharePoint updated
  • Update Distribution Lists
  • Suport with ad hoc tasks

What we're looking for:


  • Experience of working in prior Business Support Environments
  • Strong Excel skills (formulas, macros, pivot tables) and PowerPoint skills
  • Good organisational skills and attention to detail
  • The ability to work effectively as a part of the team
  • Willingness to learn new things
  • The ability to create reports

Next steps:

This client will only accept workers operating via an Umbrella or PAYE engagement model.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.

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