Executive Assistant - London, United Kingdom - Citi

Citi

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Citi are looking for a number of EA's to support the Front office Markets team.

The EA provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

Directly supports a Senior level manager and generally supports an entire department
Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms
Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports
Handles incoming calls; responds to inquiries
Orders supplies and process invoices through Procure to Pay system
Process and followup on Virtual Requests
May prepare and review materials and correspondence for meetings
Maintains and update files/records, produces reports and various correspondence
Handles sensitive materials; maintain appropriate levels of confidentiality
Performs other duties and functions as assigned

Qualifications:

Previous office administration experience preferably within a large and complex financial services or similar organization
Previous experience dealing with the Front Office environment.
Selfmotivated and detail oriented
Consistently demonstrates clear and concise written and verbal communication skills
Proficient in Microsoft Office

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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