Administrative Assistant - Liverpool, United Kingdom - The Investigo Group

The Investigo Group
The Investigo Group
Verified Company
Liverpool, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

The Administrative Assistant is an integral part of the team ensuring the efficient and smooth day-to-day operation of our office.

You will provide administrative support to our HR department, Managers and employees across the group.

Reporting to the HR Manager, you will support a busy HR team and manage multiple priorities whilst maintaining excellent attention to detail.

As an Administrative Assistant, you will have a flexible approach to your duties.


Key Objectives

  • Answer and direct phone calls
  • Meet and provide general support to visitors
  • Arrange meetings, book meeting rooms, arrange refreshments on behalf of various teams
  • Support the Board of Directors and Senior Leadership Team with administrative support
  • Develop and update various systems for HR
  • Undertake HR administration duties as and when required
  • Assist with recruitment administration including job adverts and arranging interviews
  • Assist the training coordinator with training enquiries and the training management system
  • Maintain office stationery and refreshments, checking stock, anticipating needed supplies and placing orders
  • Organise travel arrangements, including flights, trains, hotel and restaurant reservations
  • Liaise with facilities maintenance team regarding any office repairs or maintenance
  • Support with Health and Safety responsibilities as and when required
  • Assist with the organisation of team activities (such as team away days) and social events (such as Christmas parties)
  • Any other tasks or projects commensurate with grade.

Skills and Experience

  • NVQ (or equivalent) in Business Administration (Desirable)
  • Previous experience working in an administrative role in a fast paced environment
  • Experience using various IT platforms including MS Office/Excel/PowerPoint
  • Excellent communication skills (both written and verbal)
  • A proactive attitude with the ability to work to tight deadlines
  • A positive teamwork mentality that thrives on twoway communication, commitment and striving for a common goal
  • Organised and positive attitude towards work
  • Excellent accuracy and attention to detail
  • Ability to problem solve effectively, and to work on own initiative when necessary
  • Excellent client facing and internal communication skills
  • Flexible in approach to work tasks, being able to adapt quickly to new circumstances as they arise
  • Proactive approach to own personal and professional development

Employee Benefits

  • Life Assurance 4 x salary for all employees
  • Vitality Private Medical Insurance
  • Simply Health Cash Plan
  • Contributory pension scheme
  • Minimum 22 days holiday, rising 1 day per year for the first four years.
  • Hybrid working policy
  • Cycle to work scheme
  • Paid volunteering scheme
  • Team building days and social events
  • Training budget
  • Annual business and performance related bonus

Job Types:
Full-time, Permanent


Salary:
From £20,500.00 per year


Schedule:

  • Monday to Friday

Supplemental pay types:

  • Performance bonus

Application question(s):

Ability to Commute:

  • Liverpool, L2 (preferred)

Work Location:
Hybrid remote in Liverpool, L2
More jobs from The Investigo Group
See all jobs of The Investigo Group