Team Administrator - Birmingham, United Kingdom - Amida Recruitment Limited

Amida Recruitment Limited

Verified Company

Birmingham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Team Administrator (Work Winning Team)

Birmingham

Main Contractor
**- 20,000

25,000 & package**A new role for a Team Administrator within a national, highly motivated, successful work winning team. They are responsible for converting opportunities into won projects. The team success relies on communicating the companies experience, approach and brand accurately to tight deadlines. This is the team's first year of transitioning from working on a regional basis to national coverage.

The individual will build effective working relationships at all levels and demonstrate versatility and enthusiasm to become involved in all aspects of the team activities from organising meetings and events, to system administration, and supporting content development and bid production.

***
Key Accountabilities:***
Team activities and communications

Support the Head of Proposals, providing diary management, general and system administration, coordination of team meetings, events, training and related communications
Arrange approved travel and accommodation_ _in line with expense policy
Lead administration of the workload planner, ensuring all new resource requests, leave, team holiday requests and group activities are logged, to support efficient workload allocation
Support the team's recruitment process
Prepare new starters and ensure their IT equipment and itinerary are in place
First point of contact for IT issues for the team
Book internal and external meeting rooms and catering as required
Arrange couriers ensuring documents reach their destination on time
Maintain own filing system and subsequent archiving
Preparation of PowerPoint presentations for internal use

Bids, PQQs and tenders

Cover for PQ Editor client portal activities during annual leave such as management of portal logins and updating portal information and certificates and management of the tenders inbox twice daily, forwarding relevant information and PQQs and tenders.
Checking SharePoint sites for consistency in structure, to enhance efficiency and document control.

Skills & Experience:

Essential

Strong organisational and administrative skills
The ability to support a team of 25+ and promote a good team dynamic
Able to set up and maintain efficient team processes and systems
Confident user of Microsoft 365 Suite
Word, PowerPoint, Excel, SharePoint, etc
Good attention to quality and detail
Good relationship builder at all organisational levels
Able to quickly establish key information and identify beneficial solutions and outcomes
Able to remain calm and positive under pressure
Flexible in work approach to suit different teams and team members.

Desirable: