Business Services Co-ordinator - Nuneaton, United Kingdom - Horiba Mira

Description

Ref

• 2183 Closing date
• 09/07/202 Salary or hourly rate

- £ £15 p/hr depending on skills and experience

• Contract type
• Contractor
• Role type
• Experienced
• Location

• Nuneaton

• MIRA Technology Park
• Description

We are recruiting a Business Services Coordinator to cover one of team members going on maternity leave. You will be part of a team of 6, working in a fun and dynamic environment.

As part of this role you will be responsible for ;

• Working alongside Business Services Team colleagues to provide a consistent cross business service around a range of activities to the whole of MIRA
• Be the nominated Business Services first point of contact for a section of MIRA
• Routing task requests to the correct team, whether that be the Business Services Team, Project Management Office, Sales Front Office, Customer Services, Procurement or other central function
• Identify opportunities for increasing consistency, efficiency and reducing duplication and waste, highlighting them to the Business Services Team leader

Experience

Key general tasks, include but not limited to:

• Provide administrative assistance support to managers and engineers to enable them to efficiently undertake their roles
• Management of diaries, resolving clashes and prioritising appointments
• Arrangement, planning and support for key meetings
• Manage visits and inward visitors in conjunction with the Customer Services Team
• Preparation for key meetings, minute taking and ensuring actionable outcomes are completed on time
• Manage and arrange travel arrangements including management of approvals and document authorisations using the appropriate systems and procedures
• Facility time sheet entries and assistance with labour time sheet entries
• Input and Upkeep of facility records
• Input and Upkeep of competency and training records
• Arrange facility maintenance and service visits in conjunction with the Facilities Maintenance Manager
• Support with data mining and generation of documentation such as presentations and reports
• Support QHSE documentation, record keeping and audit preparation
• Support to Marketing and Customer Services teams for onsite events
• Support local operations process development
• Support facility and workload planning

Specific tasks:

• Specific duties depending on the areas of MIRA you are supporting (which could include such activities as managing specific business systems or operating radio systems, preparing materials for specific meetings)
• Any other reasonable duties as required by MIRA as the role of the team develops

Skills:

Essential Skills

• Experience directly working with customers and internal departments with varying levels and different needs/styles.
• Extensive experience in office tools and data base management (such as word, excel, powerpoint and CRM systems)
• Experience providing detailed quality reports and documentation that include numerical data.
• Used to multitasking, prioritising and managing time effectively (in a busy working environment), with the ability to meet tight deadlines
• Strong administration background
• Excellent people skills

Preferred Experience

• 5+ years of experience as a business administrator or similar
• Experience of working in a Science and Technology Park environment.
• Experience of interacting with public sector
• Previous experience of working in the automotive or a related technology industry
• Knowledge of MIRA and its business systems

Qualifications:

Essential Qualifications

• English and Maths GCSE or equivalent
• Demonstrable numerical proficiency

Preferred Qualifications

• Administrative or clerical qualification
• NVQ Level 3 in Business Administration

Other information

• As this is a maternity cover it will be for up to 12 months

• Inside IR3

• This role is Mon
• Fri based on site working 37.25hrs (Mon
• Thurs and Fri no hybrid working is available