Team Secretary - London, United Kingdom - LMA

LMA

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Key Responsibilities

Opening and maintaining files in accordance with agreed procedures
Processing approved invoices in accordance with agreed procedures
Managing and coordinating diaries as required
Booking meeting rooms, refreshments, internal lunches etc. using the internal online booking system.
Setting up and testing AV facilities in the rooms if necessary
Meeting and greeting guests if required
Assisting with preparation of agendas and reporting items for board and committee meetings
Audio and copy typing as required
Assisting in the preparation of presentations using a variety of programs e.g. PowerPoint, Word etc.
Arranging travel: flights, trains, taxis', hotel accommodation, visas obtaining quotes and liaising with travel booker. Ordering foreign currency if required.
Assisting with preparation of expenses forms for travel, entertaining etc. as required
Arrange postage and couriers as necessary
Provide cover for Team Secretaries and generally assist other departments as required

Skills and Experience

Secretarial/Administration experience gained in financial or professional services firm.
Computer literate and familiar with all MS Office packages (Outlook, Word, Excel, PowerPoint etc)
Accurate / detail orientated excellent attention to detail.
Communication excellent communication skills both in written and verbal.
Organised and methodical ability to organise and produce work of a high standard under time pressure.
Customer focused proactive and recognises the needs of external / internal customers and consistently delivers.
Team work willing to work as part of a team and to assist colleagues as necessary.

If you possess the relevant skills and experience and are available immediately, please submit your CV today