Legal Secretary - Bedford, United Kingdom - Maze Recruitment Services Limited

Maze Recruitment Services Limited

Verified Company

Bedford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JOB TITLE:
LEGAL SECRETARY/PA -

COMMERCIAL PROPERTY OR RESIDENTIAL CONVEYANCING EXPERIENCE

HOURS OF WORK:
9am - 5.30pm Monday to Friday

BENEFITS:
E xcellent additional bens

Main Purpose of the role:

Are you currently looking to work as a Legal Secretary/PA with additional duties? We are seeking an experienced Legal Secretary/PA to work in the Commercial Property department based in Bedford.

JOB DESCRIPTION:

Carrying out a secretarial role to support to The Partner and Fee Earners.
Copy typing using the BigHand digital dictation system
Typing lengthy documents using inhouse style and format/amend as appropriate using track changes, cross referencing and including a table of contents
Dealing with contracts, drafting, building contract amendments, warranties, leases, agreements, licences to assign, rent deposit deeds, bonds and guarantees
Dealing with TR1, AP1, SIM, DL and CON28B forms also CPSE1 and 3 enquiries
Comparing documents when required
Creating new clients and information in the database with full and accurate data
Maintain the inhouse database in line with the company's procedures and the Data Protection Act
Ensuring that all data is accurate and up to date at all times
Deal with Searches, Land Registry, SDLT returns and completing AP1s
Use the Land Registry Portal to obtain OCE, lodge OS1s and SIM searches etc.
Where necessary, ensure Deeds are stored appropriately
Assist with the initial drafting of documents such as TR1s, Notices etc.
Drafting completion statements and statement of accounts
Ensure that all typed work is accurate and proofread before being handed to the fee earner
Prompt administration of files such as opening and closing, billing, recording undertakings, archiving, etc., as directed by the fee earner
At all times comply with all relevant legislation and regulations as directed by the firm (e.g. client confidentiality, antimoney laundering, Solicitors' Regulation Authority and The Law Society rules, Solicitors' Accounts Rules, Data Protection Act, etc.)
In all dealings with clients and others, internally and externally, behave professionally, helpfully and courteously at all times and ensure the positive representation of the firm
Work as part of a team when work is requested by any other fee earner

PERSON SPECIFICATION:

Legal secretarial experience within Commercial Property or Residential Conveyancing would be desirable
Strong multitasking skills
Excellent working knowledge of Microsoft Office
Confident, clear and articulate communication skills both orally and in writing
Pleasant telephone manner, speaks clearly and fluently
Ability to work in a planned and organised way, but can multitask
Manages time effectively
Methodical, accurate and consistent even when under the workload and/or time pressures
Adapts and fits in well, able to work independently and within a team
Awareness of the need for confidentiality
Willingness to work well as part of a busy, friendly team

If you are a Legal Secretary with experience in Commercial Property or Residential, or a General Secretary, with experience in Track Changes, Digital Dictation, BigHand, Document Production, we will welcome your CV

Bedford, Milton Keynes, Leighton Buzzard, Newport Pagnell, Hanslope, Woburn Sands, Woburn, Cranfield, Newton Lonville, Milton Bryant