Administrative Assistant - London, United Kingdom - House of Commons

House of Commons

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Positions - 1

Band / Grade - C

Salary 1
- £29,150 - £32,750 Per Annum

Contract Type - Permanent

Working Pattern - Full Time

Location - Hybrid (on-site and remote)

Leave entitlement - Starting at 30 days per annum, pro-rata

Closing Date

3rd December 2023 at 23:55

1

House of Commons

The House of Commons a unique and exciting place to work right at the heart of the UK's thriving democratic system.

Behind the scenes, the House of Commons Service is made up of more than 3,000 employees who support and facilitate the smooth day to day running of the House.

They provide professional services to Members of Parliament, their staff, and the wider parliamentary community.

Staff Benefits
In addition to your salary, we offer an attractive range of benefits including:

30 days' annual leave (increasing to 35 days after first full leave year).
Civil Service pension with an average employer contribution of 27%.
Access to training and development.
Flexible working.
Interest free season ticket loan and bicycle loan.

Introduction

The Strategic Estates (SE) team in Parliament takes great pride in caring for and improving the buildings and services that Parliament relies upon.

Strategic Estates is part of the House of Commons service; however, it provides services to the House of Lords as well.

The team operates on a working World Heritage site which attracts visitors from all over the world, in a challenging stakeholder environment where conservation and the need to innovate and build for the future coincide.

Strategic Estates is central to the successful operation of Parliament's buildings and services. It manages a diverse portfolio including major projects, Heritage, planning, property and Safety. Managing over 140 projects and delivering investment in infrastructure and services.

The Role
We are looking for an Administrative Assistant to join our Portfolio Management Office team.

The Portfolio Management Office Team is a trusted and collaborative partner, leading best practices in the management of the portfolio, and supporting project prioritisation and delivery.

We provide an integrated approach, manage interdependencies, and provide analysis and reporting, working in close harmony with the corporate Enterprise Portfolio Management Office (EPMO).

The team is central to the success of a large portfolio of infrastructure and maintenance projects, directly linked to supporting a thriving parliamentary democracy.

Some of the responsibilities for this role include:

Responsibility for end-to-end management of directorate meetings, including:
Prepare, collate, and circulate agendas and papers.
Book meeting rooms and make catering arrangements.
Meet and greet guests.
Take accurate and concise meeting minutes, following up on all action points.
Ensure ICT/AV set up for in person meetings.
Maintain action logs and liaise with action owners and colleagues across Parliament to follow up on actions and requests.

Skills and Experience

Experience of:

Organising and supporting meetings,
Taking minutes
Proficiency in using Microsoft software (particularly Outlook and SharePoint)

To be successful in this role you will also demonstrate:

Building good relationships and co-operating with others.
Promotes and maintains an atmosphere of openness and acceptance to include principles of equality, diversity and inclusion.
Communicates clearly, using plain English and correct grammar.
Deliver important messages with good manner, effectively and respond to strict deadlines. To provide advice and assistance.
Plans, prioritises and monitors tasks in a systematic and organised way.
Experience to takes initiatives, be proactive to develop new ideas and ways to continuously improve working practices.
Ability to provide excellent customer service to internal and external stakeholders.
Responsible for answering customers' queries and taking appropriate actions to improve service.

Next Steps and Additional Information
More information on the role and the full criteria can be found in the Job Description.

_ Please note that most job offers will be made at the minimum of the salary range, other than in exceptional circumstances._
**_ #LI-Hybrid_