Admin Support Construction Office - Norwich, United Kingdom - The Affinity Care Group

Description

• Ensure that the manual and electronic filing system is kept up to date and is maintained accurately.
• Ensure that filing is periodically archived in line with the agreed procedure.
• Ensure that project folders and text inserts are made available to the Administration as houses/projects are released.
• General bookkeeping duties leading to delivering books to accountant as required. Generating invoices and receipts.
• Ensure effective and adequate PPE stock and control. Liaise with all sites to keep lists updated.
• Provide general administration services for Construction and Office staff.
• Update and control the department calendar.
• Assist in the updating of site documentation (will require site visits).
• Assist with establishing a training matrix for department and organise and manage training.
• Assist in the control and analyse invoice/materials costs using the appropriate tools.
• With direction, create reports for management, highlighting trends as necessary.
• To cooperate with your employer in all matters relating to health and safety in the office.
• Obtain knowledge and understanding of SHE (Safety Health and Environment) within the construction industry, assist the team to control and manage SHE within the department.
• Obtain knowledge and understanding of CDM (Construction Design Management) assist and work with team to control and mange CDM within the department.
• Provide telephonist and receptionist services for Group HQ and the New Build Department.
• Maintain active interdepartmental coordination, communication and cooperation.
• Understand and operate according to Company Values ensuring that a high standard of customer care is achieved.
• Work in compliance of all statutory laws and regulations.
• Work with colleagues to further your experience and to enhance your position.

• Sort received post, record and despatch outgoing post.
• Use all equipment, machinery and services with respect. Immediately report any faults or repairs needed to the relevant department for action.
• Undertake other tasks as required by your senior.
• Display a level of personal presentation which reflects the agreed Company image.
• Due to the nature of the business, and your position in the Company, it may be necessary to contact you outside normal working hours on a telephone number provided by you. (Should your telephone number change you should inform your direct manager in order that our records may be updated.)

• 8 hour shift
• Monday to Friday
• No weekends

• Norwich: Relocate before starting work (required)