Accounts Payable Supervisor - London, United Kingdom - Autolus Ltd
Description
We are a fast growing company at an exciting stage of development and would like to appoint an Accounts Payable Supervisor who will play a critical role in the operational finance team.
The role is responsible for key AP activities together with supporting the Group Financial Controller.Key Responsibilites
- Direct and motivate the Accounts Payable team of direct reports
- Processing of supplier invoices in a timely manner to ensure payment deadlines are met, coordinating workloads evenly through the team
- First escalation point of contact with any issues/queries both internal and external relating to AP
- Working closely with other internal stakeholders to ensure good efficient working process (e.g. Procurement ,Finance, other departments, D365 consultants)
- Ensure suppliers and employee expenses are paid on time with mínimal disruption to the needs of the business. Includes overseeing the payment proposals
- Responsible for overseeing the expenses and credit card processes
- Administration of platforms (Pleo)
- Uploading data to D365 (from credit card providers/ Pleo)
- Ensuring the business follow timelines set for completing data with follow up and escalation as required
- Distribute and reconcile credit card statements
- Assist the controller in system and process improvements, bringing recommendations whenever possible
- To strive for efficiencies in processes without loss of quality and support to the business
- Overall responsibility for the management, review and follow up of the AP ledger in keeping it clean and up to date including:
- Ensure supplier statements are reconciled and old balances investigated
- Review debit balances on a monthly basis and report to the controller any aged items
- Review credit balances on a monthly basis and report to the controller any aged items
- Ensure Direct Debit account invoices are processed in a timely manner, remediating delays with the business
- Process and reconcile lease agreement payments (Savills/JLL) from proforma to final invoice
- Ensure the team keep the inbox up to date and queries are resolved in a timely manner
- Assist with month end requests as required eg AP accruals
- Provide reports to the business as required (eg for P11d/ PSA/ US 1099)
- Supporting in adhoc requests relevant to AP data
- Assist with SOX and Statutory audit requests
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