Facilities Assistant - Manchester, United Kingdom - Freshfields Bruckhaus Deringer LLP

Freshfields Bruckhaus Deringer LLP

Verified Company

Manchester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To fully support the safe and smooth running of a busy operational office, providing 5* support to colleagues, visitors, contractors and team members alike.

By proactively and efficiently observing the office and its needs, to support people to the best of your ability so that they in turn are able to efficiently work to the best of their ability.

To have a comprehensive knowledge of the firm's structure and senior management in order to deal with all types of requests.

Location Overview:
Manchester

The Freshfields Global Centre provides both business and legal services to the firm.

Our services are delivered in a way which supports the global nature of our firm and our clients, enables our fee earners to deliver exceptional service to our clients and to do that in a way which is efficient and effective.

Function Overview

The Facilities Department role is to secure, maintain and support our colleagues and the office environment in such a way that we are all proud to work within the space.

We will do this by carrying out our individual roles within the team to the best of our ability.

By being observant and communicating with our colleagues and our team we will look to innovate, improve or create efficiencies.

Investing in technology or resources to support the office and team to be the best it can be.

Key responsibilities and deliverables

Proactive assessment and audit of demised premises (46,000 sq ft) by way of regular floorwalks and associated paperwork providing first line of fault assessment and fix if possible
Provide initial response to any reported faults by colleagues, assess and repair faults, call out contractors where required
Post Room Operations (Post Room & Goods in):
Sort & distribute all post
Maintain stock levels for all post room consumables
Full support of all postal services: recorded delivery, couriers and hand deliveries
Support meeting room set up rooms liaising with reception
Working understanding of compliance for all ISO, health and safety, fire and waste issues
Contractors support & coordination request or support organisation of contractors to attend site e.g. heating, air conditioning, hygiene, waste recycling (confidential/WEEE) in line with current processes and procedures
Undertake minor maintenance work such as lamp changing, small scale decoration, floor tile replacement & floor box moves
Responsibility for Stationery proactive ordering routine items & ad hoc items, efficient stock management, on floor stationery/post/print hub management, organisation and stock control of post room

Office Moves

Support of furniture moves, liaison and coordination of external move contractors, supporting internal teams affected by the moves both prior and post the move
Manage stock control ensuring all stock is monitored and audited for compliance
Collate data for management to assist in monthly collation of information where required
Responsibility for tidiness, organisation and stock control of FM stores, Goods In area
Overall support to the wider Facilities Department as required

Key Requirements

Ability to communicate at all levels within the organisation providing support/information/handovers/confirmation of arrangements to direct team, wider facilities department, Manchester & global colleagues and fee earners
Technical aptitude for the responsibilities of the role
Enthusiastic, excellent organisational ability
Ability to work alone, and as part of a team
Intelligent use of initiative, with common sense and decision making skills
Strong IT skills

Freshfields Overview

Freshfields Bruckhaus Deringer is a major international law firm, providing business law advice of the highest quality.

We want to be the law firm that clients turn to for legal advice where it most matters, wherever in the world that may be.

The Firm has over 2,400 lawyers in 28 offices around the world, providing a comprehensive service to national and multinational corporations, financial institutions and governments.

Our people make our firm - we are a people business and want to create a welcoming and supportive environment where all can flourish.

We see diversity as a strength which creates fresh perspectives and generates new ideas. We enjoy our work and are determined to do an outstanding job. We deliver best when working in teams.

Our culture is a product of the combined mindsets and behaviours of our people which is through the Being Freshfields principles, outlined below:

- we show respect to everyone
- we are there for one another
- we are open with each other
- we are positive role models

We think and work globally - we don't just say we are one firm; we act like one firm right across the world.

We work wherever our clients need us. This is how we define ourselves, not by reference to where we have offices. Cross-border work isn't just what we do, it is what we excel at. We understand what it really takes to work across different