Administrative Assistant in Human Resources - Bexhill, United Kingdom - Bexhill College

Bexhill College

Verified Company

Bexhill, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administrative Assistant in Human Resources

Full time, Term Time only plus 6 ad hoc days during Easter and Summer holidays

Salary £20,025 to 20,843 depending on skills and experience

To start:
As soon as possible

We are looking for a highly organised and well-presented person to provide administrative support to a busy Human Resources department in a range of activities such as recruitment, new starter information and other administrative duties.

Educated to degree level is preferred - minimum level 3.

the closing date.

Closing date:
Monday 20th February 2023 at 9:00am

Job Title ADMINISTRATIVE ASSISTANT

(30 hours a week, Term Time Only)

Reports to DIRECTOR OF HUMAN RESOURCES

JOB DESCRIPTION
To provide an effective professional administrative support service for the Director of Human
Resources and the Human Resources Officer.

To work as part of a highly professional and committed team, providing an essential HR service to the College management and staff.

Key Responsibilities

General Human Resources Administration and Support

To provide high quality support for the HR department including a complete, accurate, efficient and timely secretarial and administrative service in the HR department, including taking minutes of meetings.
Assist in the monitoring of key processes associated with HR including probation periods, fixed term contracts, references, DBS' and other key data, maintaining the single central record and other safeguarding documents.
Assisting with the organisation of HR meetings, including producing agenda's as requested.
Manage own workload, setting priorities and producing appropriate and accurate reports and correspondence in a timely manner, including keeping the recruitment

Equal Opportunities reports up to date.

Accountable for the efficient and effective filing of all HR and payroll documents.

Making regular audits and archiving of the HR files, performing filing on a weekly basis ensuring paperwork is kept up to date and is organised.

Recording the daily absence of staff including updating the HR system. Informing managers and reception as required of absentees before the start of teaching each morning.
Assist the HR officer in organising the Cover Supervisors each morning and ensuring sick and other absences are effectively covered.
Maintaining the bookings of holiday and TOIL, ensuring appropriate authorisation has been followed.
Assist in the organisation and preparation of end of term events.

Recruitment and Induction

Assist the PA to the Principal and HR Admin Assistant in ensuring all elements of the recruitment procedure and safer recruitment requirements are followed.
Support the PA to the Principal and HR Admin Assistant in recruitment and induction, including; o Organise interviews for shortlisted applicants, including arranging the interview date, panel, rooms, interview program, interview packs, micro

- teach and observations as directed by the HR Officer and the Principal. o Send off for references and ensure that original documentation, including passports and certificates are checked by the Director of HR, member of the

HR before employment commences. o Organise DBS forms, employee details forms, tax forms and health checks for offer letters and ensure completed documentation is given to the Director of
HR and HR Officer as required and photocopied for files.

Assist the Director of HR with the smooth induction of new staff, including booking rooms and ordering refreshments.
Make the necessary arrangements for new employees starting during the term, ensuring they receive an up to date induction file, Induction checklist/program, an IT logon and staff badge on the morning of their commencement.

General

To follow college policy in the management of Health and Safety in all aspects of your work, including a proactive approach to Risk Assessment for all your duties.
Undertake regular appraisal and professional development to ensure proper delivery of these responsibilities.
Follow good practice and college policy in all aspects of the work and in the management of staff and resources.
Undertake any reasonable task at the request of the Principal or designated Deputy.

February 2023

Salary:
£20,025.00-£20,843.00 per year

Benefits: