Junior Finance Assistant - Basildon, United Kingdom - Utilize Plc

Utilize Plc

Verified Company

Basildon, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Reporting directly to the Financial Controller, this position predominantly encompasses the delivery of all aspects of the purchase ledger, as well as assisting with the sales ledger and credit control.

This role will require accurate entry of all information to the accounting system and other systems used by the company.

This position requires clear communication, co-ordination, and time management to ensure departmental expectations and obligations are maintained.

In addition to these duties, which this position normally entails, you may be required to undertake additional or other duties as necessary to meet the needs of the business and the finance department.

The role:

Primary role (Purchase Ledger)

Verify validity of invoices received, and input into system
Enter all cash payments to the system
Create bacs payments to suppliers
Ensure all accounts are regularly reconciled
Reconcile and enter company credit cards to ledgers
Manage and input Employee expense claims
Maintain bank reconciliations on a weekly/monthly basis.
Create new Supplier accounts on Sage 200
Working with the Purchasing team to achieve agreed monthly deadlines
Maintenance of purchase orders
Reconcile supplier statement of accounts to system
Ensure all supplier queries are dealt with in a timely manner

Secondary role - (Sales Ledger / Credit Control)

To support the part time Credit Controller
Enter all cash receipts from daily banking into the system, using remittance advices
Utilising Credit Hound and Sage 200, contact customers to ensure invoices have been processed for payment, and that they will be paid within agreed terms
Create and produce direct debit collections via Sage and upload to Bacs collection programme (Bacs Active)
Processing proforma invoices, and manual sales invoices/credit notes
Ensure all deposit amounts and advance payments are allocated when invoices are produced
Ensure all accounts are reconciled correctly
Process statement of accounts to be sent out to customers
Create new Customer accounts on all systems
Working with the Purchasing team to achieve agreed monthly deadlines
Maintenance of Sales orders and on hold orders
Ensure all customer queries are dealt with in a timely manner
Liaise with the Financial Controller/Credit Control regarding aged debtors

Additional tasks

Maintain shared Accounts inbox daily
To provide support and cover to members of the team in their absence
Perform other adhoc duties as required
Liaise with internal / external stakeholder

To be successful:

You will be proficient in using Excel at intermediate level
Experienced using Sage 200, Bacs Active, Cherwell, CRM, ienced using systems such as Credit Hound and/or other document management / payment processing platforms is desirable
Hold a Level 2 Certification in Booking keeping and/or other related qualifications are beneficial but not essential
Have an analytical and questioning personality
Be customer focused
A problem solver, with a cando attitude
Have a willingness to learn and develop

The opportunity:

To be part of a successful business dedicated to delivering a firstclass experience to our clients and employees
To work in a stateoftheart, purposebuilt office, designed by 'our people' for 'our people'
To become a valued member of a friendly supportive and dynamic team
Fantastic career progression and training
Unlimited barista coffee and hot chocolate on tap
Multiple "team outings" a year
Dedicated 10 personal development days per annum
Allocated 2 Community days per annum to give back to the local community
Private healthcare package, from the start of your employment
Death in Service benefits, from the start of your employment
Competitive remuneration package