Property Management Administrator - Liverpool, United Kingdom - Downing

Downing
Downing
Verified Company
Liverpool, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Property Management Administrator

Liverpool

Maternity Cover - 12 Month FTC


For over 30 years Downing have developed, built and managed bespoke residential and commercial schemes for a range of blue-chip companies, central government departments and leading universities throughout the UK.

Following a period of significant growth, we are looking for an enthusiastic Property Management Administrator to join our Property team based at our modern Head Office in Liverpool City Centre.


Key Responsibilities

  • Processing invoices & tracking budget expenditure in accordance with current systems
  • Liaising with Finance colleagues (budget monitoring and reconciling)
  • Assisting Facilities Managers with budget forecasts and end of year reconciliation reports
  • Purchase order management
  • Monthly recharging
  • Sourcing and ordering consumables
  • Sourcing and ordering basic property management services
  • Sourcing and ordering basic reactive works services
  • Act as contractor point of contact
  • Coordinating periodic & adhoc contractor site visits
  • Managing contract reports, remedial works and certifications
  • Support Facilities Managers in updating webbased property Health & Safety compliance systems
  • Prepare Health & Safety reports from webbased compliance systems
  • Liaise with Health & Safety providers
  • Prepare reports and other documents as required
  • Prepare and issue agendas, record and distribute minutes
  • Managing colleague's diaries (Microsoft Outlook)
  • Any other duties as reasonably required from time to time
  • Carrying out additional administrative tasks such as filing, photocopying, scanning, typing etc.

Key Requirements

  • Previous administrative experience is essential, preferably within a property or purchasing setting
  • Ability to coordinate with team colleagues
  • Must have strong knowledge of MS packages including Excel
  • Previous experience handling data inputting
  • Consider themselves to have an eye for detail and accurate approach to all work carried out

Benefits

  • Competitive Salary
  • 25 days holiday + bank holidays
  • Company Pension Contribution
  • Gym Access
  • Modern office in the centre of Liverpool's Business district
  • Employee Assistance Program
  • Life Assurance Cover

Job Types:
Full-time, Fixed term contract

Contract length: 12 months


Benefits:


  • Company pension
  • Life insurance

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Liverpool, L3 9RQ: reliably commute or plan to relocate before starting work (required)

Work Location:
In person
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