Administrator & Sale Co-ordinator - London, United Kingdom - Roseberys

Roseberys

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Roseberys are seeking a diligent, enthusiastic, and passionate person to join our Islamic & Indian Arts department.

Responsablities:

Being the first point of contact for the department
Producing valuation reports and receipts
Producing and issuing contracts to clients and ensuring all contracts are signed p
Corresponding with clients pre and postsale
Arranging delivery and collection of items
Receiving deliveries, unpacking, receipting and checking off, moving to relevant storage areas and ensuring safe storage of goods, liaising with the collections department and front of house where required
Taking the lead on department administration
Providing assistance and support to the head of department as required, including diary organisation and deadline management
Assisting with catalogue production: coordinating with the photographer to ensure all images are done and correct, liaising with head of department and assisting with deadline checks and assisting to ensure deadlines are met
Producing an in house catalogue list for the viewing
Liaising with marketing department regarding advertising
Assisting with condition report requests
Lotting up the auction
Assisting with auction enquiries
Taking responsibility of the organising and tiding of the department
Management of storage areas
Removing items from storage for auctions
Liaising with other departments when items are taken in for other departments
Setting up the viewing for the auction; liaising with the head of department about star lots
Organising preview events
Viewing and auction day duties
Assisting with reentries and returns
Dealing with collections

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Skills & Qualifications

Strong time management and organisational skills
Previous experience within an administration role
Experience within an auction house with a good understanding of the auction process preferred
Experience in a customer facing role
Ability to maintain composure in a stressful environment and meet deadlines
Driven with a positive and cando attitude
Manual handling experience
An allround team player who is happy to contribute to assist and enable the success of the department wherever required
Excellent communication and presentation skills
European language skills are desirable

Client Services Assistant