Senior Administrative Assistant - Winchester, United Kingdom - Connect2Hampshire

Connect2Hampshire
Connect2Hampshire
Verified Company
Winchester, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Senior Administrative AssistantWinchester/Hybrid
37.5 hours per week, Monday - Friday


The position will be supporting teams of social care practitioners, in an administrative capacity to enable the effective and timely delivery of services to service users, colleagues and other stakeholders.


Would you like to be part of team responsible for making a real difference to lives of vulnerable adults?


The Adults' Health & Care department are looking for a dynamic, flexible and motivated individual to support the Mental Health and Substance Misuse Intermediate Care Team.

The individual appointed will also support the County wide virtual business supportteam.


Administrative duties:


Phone:
answering calls to the service's busy duty phone lines, transferring calls and, both taking or passing messages

Incoming post:
opening and distributing incoming post in line with the service process

Enquiries:
taking appropriate steps to respond - orally or in writing -, escalating as appropriate

Scanning and filing:
using the department's electronic systems (e.g. documents library and case management systems)

Using Microsoft Outlook calendars
Ordering of stationery or small office equipment (using SAP procurement system)

Minute-taking

taking accurate notes with a laptop - clearly identifying actions and decisions

Assisting in the timely preparation of meetings/workshops/events

e.g. updating client information on care management system

To develop networks of approved contacts, both internal and external, to fulfil the role.

i.e. scheduling meetings, booking venues and equipment, issuing and managing invitations, and ordering refreshments.

Please contact Daniel Goodyear
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