People Administration Apprentice - Bristol, United Kingdom - Next Level Training

Next Level Training

Verified Company

Bristol, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking for someone to support the Head of People and Development to provide an internal Human Resources (HR) function for our charity network.

We are a leading disability confident employer and a beacon for best practice in employing Disabled people.

Job description:

To be a first point of contact for all employees regarding general HR queries.
Updating and maintaining employee files and HR information to ensure accurate data, using Microsoft Office 365 and Citrus HR.
Distributing HR information to staff and Trustees.
Undertaking new starter processes including: sending letters and prejoining information; processing information received into the correct systems; ensuring preemployment checks are completed.
Undertaking leaver processes including: confirming end dates and annual leave balances; responding to reference requests; communicating with line managers.
Posting job adverts online and responding to enquires, ensuring everyone receives the paperwork they need and is offered support if required.
Preparing and distributing relevant interview paperwork, making arrangements for interviews including room bookings and/or online meeting links and ensuring everyone receives correct information ahead of time.
Assisting the Head of People and Development in managing the annual appraisal process.
Assisting the Head of People and Development in preparing reports such as managing absence and equalities information.
Scanning and filing as necessary.
General HR related administration tasks.
Assisting the Head of People and Development in various HR projects.
Drafting communications to staff including contracts and end of probation letters.
To find ways to improve and streamline our administrative processes and provide a better experience to our employees.
Support the employee induction process, including coordinating meetings where relevant.
Support the Head of People and Development in the execution of our learning and development framework.

This is an apprenticeship opportunity to also study a Business Administration level 3 apprenticeship alongside your employment.

The apprenticeship will be supplied by Next Level an independent training provider at the heart of Bristol who have worked with this employer for a number of years and dedicated to providing you with the best training so you can be successful in your career.

Essential Skills and Experience

High standards of accuracy and attention to detail.
Ability to work effectively within and between teams to achieve common objectives and build excellent working relationships.
Experience of using systems for data entry and reporting.
Experience of working in a busy role with a strong customer service ethos.
Excellent written communication skills.
Excellent time management skills with the ability to multitask.
Good communication skills.
Ability to use own initiative and know when to take advice. Commitment to high standards of quality and seeking to improve systems and processes.
Knowledge of Social Model of Disability all roles here require a commitment to working through the Social Model, including use of language and attitude towards others.
Confident IT skills including use of Microsoft 365.