Office Coordinator - London, United Kingdom - Prophet

Prophet
Prophet
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description
The Corporate Team


As part of the Corporate Team, we're a dedicated group of professionals who strive for excellence in all that we do.

As indispensable allies to Prophet, we embody the values of professionalism, exceptional service, and the ability to thrive under pressure.

We are the face of Prophet - approachable, helpful, and always ready to go the extra mile to make the impossible possible.

We're seeking bright, organised, and dependable individuals who are driven by our common goal of accomplishing great things.

As part of our Corporate Team, you'll excel in leading and managing multiple projects simultaneously, with the ability to communicate effectively at all levels of the organisation.

Our team anticipates the needs of others, proactively resolves operational and administrative issues, and thrives in a fast-paced, ever-changing environment.

The role


As the Office Coordinator, you'll serve as the "face of the London team," creating a positive impression for staff, guests, visitors, and callers.

In this multifaceted role, you'll support day-to-day office operations, provide administrative assistance, contribute to functional department initiatives, and foster and promote our unique culture.

The Responsibilities


Office Coordinator:
Ensure a professional, functional, and safe office environment.

Handle reception duties and make a positive impression.

Maintain overall office appearance and cleanliness.

Manage office inventory and supplies.

Assist with onboarding new hires.

Coordinate office functions and events.

Liaise with vendors and building management.

Provide general administrative support.


Functional Support:
Assist with planning and staging events.

Support functional departments with projects.

Collaborate with the Corporate Team on various initiatives.

Help coordinate training and recruitment activities.

Contribute to employee morale and engagement initiatives.


Administrative Support:
Support executives with administrative tasks.

Coordinate travel arrangements.

Manage calendars and schedule meetings.

Assist with document preparation and logistics.

Handle expense reports and timesheets.

Support leadership events and activities.


What we look for:
Highly organised, enthusiastic, and adaptable.

Excellent communication skills.

Strong problem-solving abilities.

Tech-savvy and resourceful.

Ability to multitask and prioritise.

  • Prophet is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All employment, promotion, and evaluation decisions are based on qualifications, merit and business need.
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