Personal Assistant to Leadership Team - Portsmouth, United Kingdom - The Southern Coop

The Southern Coop

Verified Company

Portsmouth, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Do you want to be part of a community and grow a career? At Southern Co-op we work hard because we want to do well and the more successful we are the more we can give back to our members and communities - that's the beauty of a co-operative.

We have an exciting opportunity for a Personal Assistant to members of our Leadership team, supporting them in the effective and efficient operation of their offices.

KEY ACCOUNTABILITIES

To produce correspondence, letters, reports, minutes and presentations as necessary and maintain effective and efficient filing systems
To arrange meetings, including Board meetings, member meetings, management team meetings, and events including the AGM, team awaydays etc; make room bookings, organise relevant equipment, room setup documentation and refreshments as required. Ensuringthe accurate and timely publication of papers ahead of these meetings.
To arrange travel and accommodation bookings as required.
To process holiday requests, expenses and credit card reconciliations in accordance with policy and designated timescales.
To make all necessary arrangements for, and liaise with Directors regarding, attendance at conferences and other Board appointments.
To carry out ad hoc projects as directed and any other duties in support of the function with the wider PA team

KEY EXPERIENCE, KNOWLEDGE AND SKILLS

Excellent organisational and administrative skills. with high accuracy and attention to detail
Able to work under pressure and prioritise to meet deadlines
Able to work in the strictest confidence handling confidential and sensitive data/information
Computer literate with excellent working knowledge of MS Word, Excel and PowerPoint.
Excellent interpersonal and communication skills (verbal and written)

If you're passionate about providing an organised and efficient service, and have a background in a fast-paced environment then we would love to hear from you.

In return, we will offer a competitive salary and benefits package, as well as the opportunityto develop your skills and grow your career.