Finance Assistant - Stoke-on-Trent, United Kingdom - Staffordshire University Academies Trust

Staffordshire University Academies Trust
Staffordshire University Academies Trust
Verified Company
Stoke-on-Trent, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Finance Assistant

Staffordshire University Academies Trust is a Multi Academy Trust comprising of twenty academies spread throughout Staffordshire. We are looking to appoint a Finance Assistant to start in April 2023 at our head offices on the Staffordshire University campus, Leek Road. The role will focus on supporting the finance team through various roles and tasks as well as having the opportunity to demonstrate independent work skills, team working and progression.
Please see the job description attached for further details.


Requirements and prospects

Desired skills

  • The Finance Assistant will be working within a busy and efficient Finance department.
  • The role is varied, assisting with coordinating a number of specific finance processes on a daytoday basis, to ensure the smooth running of the finance function.
  • This position also requires exceptional administrative and communication skills.
  • Have excellent ICT, written and verbal communication skills.
  • Have good organisational skills.
  • Professional telephone manner.
  • Finance experience and knowledge is essential.

Personal qualities

SUAT is pleased to offer employees various benefits, inclusive of (but not limited to):

  • A friendly and supportive finance team
  • Career progression and further training opportunities including AAT
  • Enhanced Holiday Entitlement
  • Generous Pension
  • Hybrid Working to offer a flexible approach to work life balance
  • Free Car Parking
  • Wellbeing Support
  • On Site Catering Facilities
  • Trust Laptop
  • An opportunity to work for SUAT which has strong links to Staffordshire University

Hours:
Minimum 30 to 37 hours per week, Term Time including Inset days + 2 weeks (Working 41.2 weeks per year)


Start Date:
April 2023 or ASAP


Salary:
Grade - 4


Salary range (for 1.0 Full Time Equivalent): £22,737 - £23,893 (*pending approval of £1,925 increase for Support Staff Pay award 2023/24)


Closing Date:
Monday 27th March 2023 (Midday, 12pm)


Shortlisting Date:
Monday 27th March 2023


Successful applicants to be informed:
Tuesday 28th March 2023


Interview Date:
Thursday 30th March 2023

Grade - 4


NJC
Statement of Purpose

Under the Direction of senior staff, to be responsible for the provision of an effective financial support service for the trust in accordance with the scheme of delegation,

Support to Finance

  • Process all monies for banking on a weekly basis (including childcare voucher receipts, sales ledger receipts and sundry receipts including Paying in slips). Prepare banking and post onto PSF. Chase outstanding items.
  • Process Parent Pay and any other remittances receipts weekly to PSF.
  • Process Quarterly VAT 05 report.
  • Review the bank account on a weekly basis ensuring all direct debits and direct credits are posted onto PSF promptly.
  • Reconcile all monies received, and upload bank entries to PSF.
  • Prepare monthly bank reconciliation for review by the Finance Director.
  • Process orders (including credit card orders) onto PSF.
  • Process credit notes onto PSF.
  • Process invoices, matching to orders and deliveries. Resolve queries and ensure correctly authorised before posting onto PSF.
  • Set up new suppliers.
  • Liaise with suppliers regarding queries on orders, invoices and payments.
  • Reconcile supplier statements to PSF.
  • Process Credit card statements monthly.
  • Compile monthly additional hours' spreadsheet.
  • Coding monthly payroll journals.
  • Process sales ledger invoices ensure issued promptly and follow up nonpayment appropriately.
  • Oversee Aged Debtors & Aged Creditors report.
  • Recovery of bad debts.
  • Collection of fees and other dues.
  • Assist with monthly management accounts process.
  • To ensure timely and correct reconciliation of school budget including process of virements.
  • Undertake endofyear procedures as necessary in accordance with closure of accounts programme.
  • Prepare for school auditors as required.
  • Open and distribute finance office post.
  • Assist the Finance Team in other duties as required
Support to the Organisation

  • Maintain manual and computerised records/management information systems.
  • Produce lists/information/data as required, e.g. pupil data.
  • Provide general advice and guidance to staff, pupils and others.
  • Assist in arrangements for conference and events, etc.

Support to School (this list is not exhaustive and should reflect the ethos of the schools)

  • Promote and safeguard the welfare of children and young persons you are responsible for or come into contact with.
  • Comply and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
  • Be aware of, support and ensure equal opportunities for all.
  • Contribute to the overall ethos/work/aims of the Trust and its schools and academies.
  • Establish constructive relationships and communicate w
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