Admin & Branch Operations Assistant - Part Time - Uxbridge, United Kingdom - GAVBIZ LTD

Description

Are you an organized and proactive individual with a passion for supporting the smooth functioning of a dynamic office environment? We are seeking a detail-oriented and reliable Office Administration & Operations Assistant to join our team.

You will be prepared to involve yourself in every aspect of a fast paced rapidly growing automotive & industrial business.

You will have a 'can-do' attitude and take pride in your work.

This essential role will play a crucial part in ensuring the efficient operation of our office, enabling our organization to thrive.

KEY RESPONSIBILITIES

Documentation:
Prepare, organize, and maintain various documents, files, and records. Assist in the creation and formatting of reports, presentations, and correspondence as needed. Preparation and handling of sales orders.


Office Coordination:
Maintain a tidy and well-organized office space, ensuring all supplies and equipment are stocked and readily available. Coordinate office maintenance and liaise with vendors when necessary.


Front Desk Operations:
Serve as the first point of contact for customers and visitors. Greet visitors, customers and guests warmly, ensuring a professional and welcoming atmosphere.


Data Entry:
Accurately input data into the company's databases and systems. Ensure the integrity and confidentiality of sensitive information.


Communication:
Foster effective communication among team members, ensuring timely dissemination of information and facilitating interdepartmental coordination. Liaise with retail and trade customers with regards to purchase orders and stock. Resolving delivery queries from customers and sales team. Handling requests from Sales representatives and Technicians.


Finance:
Perform basic bookkeeping tasks, including recording financial transactions, issuing invoices, and processing payments. Reconcile financial statements and accounts to ensure accuracy and completeness.


Special Projects:
Support various special projects and events, offering assistance to different departments as needed.


Logistics:
Not afraid to get your hands dirty assisting with warehousing duties & logistics when needed. To conduct regular stock checks and oversee general warehouse up keep.


KEY REQUIREMENTS

• Proven experience in an administrative or office support role.
• Knowledge of basic business accounting principles and using accounting systems a plus.
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
• Strong organizational and timemanagement skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Detailoriented with a keen eye for accuracy and precision.
• Demonstrated ability to work both independently and collaboratively within a team environment.
• Friendly and professional demeanour, capable of providing exceptional customer service.
• A willingness to take on new challenges and adapt to a dynamic work environment.

Job Type:
Part-time

Part-time hours: 20 per week


Salary:
£11,000.00 per year


Benefits:

• Company pension

Schedule:

• Monday to Friday
• No weekends

Supplemental pay types:

• Performance bonus

Work Location:
In person