Administrator (Executive Team) - Redcar, United Kingdom - Imperial Workforce

Imperial Workforce
Imperial Workforce
Verified Company
Redcar, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

Administrator (Executive Team)

Reporting to:
Office Manager


Location:
Based in Teesside


Salary:

Salary: Negotiable - Whilst all salaries are graded, Sembcorp are keen to attract, retain and develop the highest calibre of colleague.

Sembcorp offer a market leading benefits package and annual bonus.


Type:
Permanent


Hours:
Monday - Friday office hours


Position Overview:


To provide a professional secretarial and administrative support for the Sembcorp Executive Team and all levels of the Sembcorp Utilities UK Business, whilst being the first point of contact for internal and external Companies, including confidential andsensitive work.


Responsibilities:


  • Provide secretarial and administrative support to the Business supporting the Company strategy, objectives and goals
  • Secretarial and Administrative duties which include Postal duties, Photocopying, filing, process expenses for travel / entertainment / car mileage, issue mailshots and create SAP purchase requests and work orders, taking and typing of minutes and distributionthereof
  • Diary management and arranging meetings: Balance priorities and make necessary amendments to meet changing demands including arranging internal and external meetings at all levels including the internal Executive Team and Senior Management from externalcompanies
  • Meeting room management and facilitation of visitors including ownership of the company online meeting room system database and the setting up of meeting facilities which include videoconferencing, teleconference facilities any associated hospitality requests
  • Travel arrangements, Domestic and International and the production of the associated itinerary working closely with the purchasing department, travel suppliers and the company occupational health providers.
  • Collate and issue regular reports for the Operations/Maintenance/Engineering departments of Sembcorp UK and our parent company in Singapore i.e. ATB, MFCM SMC reports and log and monitor actions arising from the business Monthly / Quarterly Strategy Reviews
  • Handling sensitive and confidential information in an appropriate manner
  • Procurement of goods required for the Business Areas
  • Administer/manage local Business Area databases, Safety and hospitality
  • Administer/manage local area Registry/Filing systems
  • To support the Office Manager in organising internal and external corporate events conducted by Sembcorp Utilities UK
  • To proactively consider devising and implementing new process to enhance the delivery of service to customers
  • To adopt a flexible approach to cover other duties where appropriate and within the scope of the role

Requirements:


Essential

  • Excellent administration skills
  • IT literate (Word, Excel, PowerPoint, Outlook)
  • Good communication oral/written
  • Ability to work under pressure
  • Ability to work on own initiative
  • Good telephone manner
  • Customer focused
  • Organisational skills
  • Minute taking and distribution
  • Prioritise heavy workload to meet deadlines
  • Adaptable and flexible

Desirable

  • Recognised administration qualification
For more information on this opportunity please contact at retained recruitment partner Beth Forshaw Imperial Recruitment Group
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