Junior Doctor Coordinator - Nottingham, United Kingdom - Nottingham University Hospitals NHS Trust
Description
Band 4Main area
- Medical Workforce
Grade
- Band 4
Contract
- Both fixed term and a permanent role are available.
Hours
- Full time hours per week (Mix of home working and office based (23 days a week))
Job ref
Site
- City or QMC
Town
- Nottingham
Salary
- £25,147 - £27,596 per annum
Salary period
- Yearly
Closing
- 31/08/2023 23:59
We are pleased to advertise for one permanent role and one secondment/fixed term opportunity in our Medical Workforce team for the role of Junior Doctor Co-ordinator.
The main duties of the role are described below and full training will be given. This is a fast paced role, with plenty of multitasking and variety.
You will be an integral part of ensuring we have the right number of junior doctors in the right place at the right time.
If you are keen to undertake an administrative role where you make a real difference to patient care, then we would love to hear from you.
We run a hot desking system within our department and you would be expected to be on site at least twice a week.
Whilst you train, you would be onsite.Main duties of the job
In addition to the below summary please familiarise yourself with full Job Description and Person Specification documents attached to this advert.
Provide administrative support to the Junior Doctor workforce, including the population and circulation of rotas, processing of leave requests and organisation of cover in the event of sickness / vacancies.
Make sure that the working hours of the doctors are in line with their terms and conditions of employment at all times.
Working for our organisation
The Medical Workforce team sits within the Human Resources function at NUH.
Our team includes the Medical Bank, the central absence reporting function, junior doctor co-ordinators, appraisal and revalidation management and much more.
This role would suit someone who enjoys attention to detail, works off their own initiative and is assertive. We are a friendly, flexible and supportive team.Detailed job description and main responsibilities
Act as the focal point for junior doctors to request, authorise and record annual, study and sick leave in accordance with Trust policies and procedures.
Ensure all doctors are able to take the annual and study leave that they are entitled to without compromising safe staffing levels.
Where junior doctors want to swap shifts in order to take leave, provide assistance and support and ensure that both doctors are still compliant before the swap is agreed / authorised.
Liaise with consultants and specialty management to ensure any changes to bed numbers, demand, patient acuity and / or complexity are reflected in agreed minimum staffing levels for each clinical area
Ensure rotas are cost efficient and compliant with all current requirements - e.g. New Deal, EWTD, Junior Doctors' contract - and represent best possible work-life balance for doctors.
Build rotas for part time doctors who provide an appropriate balance between the doctor's educational / personal needs and the needs of the service.
Working closely with colleagues in Medical Workforce and Recruitment, create and populate work schedules for trainees, ensuring that rotas and work schedules are sent to Recruitment colleagues /Lead Employers in line with the Terms and Condition of the Junior Doctor Contract.
Identify upcoming gaps in plenty of time to allow cover to be found, ensuring that all key stakeholders are aware of vacant shifts and the status of plans to fill these.
Assist and support new starters as required - for example arranging shadowing for doctors who have no previous UK experience and advise on study and annual leave etc.
Develop and maintain a good working knowledge and understanding of the 2016 Junior Doctors Terms and Conditions.
Provide basic advice on Trust HR policies and procedures including supplying appropriate paperwork to doctors as required and signposting to more detailed advice as required.
Experience
Essential criteria
- Administration experience in a busy environment working on own initiative for much of the time
- Experience of straightforward data analysis
- Intermediate
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