HR Administrator - Belfast, United Kingdom - Axis Recruitment Services

Axis Recruitment Services

Verified Company

Belfast, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

HR ADMINSITRATOR (Hybrid)
This is an exciting opportunity for an experienced and credible HR Administrator who is looking for their next challenge.

The role will be hybrid based but you will be expected to report into the office 4-5 times per month.

My client based in Belfast can offer you the opportunity to work for an established and successful Company.

In return they will offer you an exciting career opportunity with the ability to have a real impact on the business.

As an already competent HR Administrator you will provide a comprehensive and professional service to management and staff

Working proactively with managers to support them you will provide administration support in all aspects of the employee lifecycle within a busy HR team.

You will be responsible for the accurate and timely maintenance of all HR systems as well as playing a key role in developing and integrating new systems.

Your role will involve reviewing compliance with internal procedures, as well as producing professional HR related reports. It is also expected that you will positively contribute to the achievement of the Company strategic aims and objectives.

Principal duties and responsibilities:

Systems & Technology:

Maximise the use of technology to support administrative functions in line with the concept of a paperless office.
Support with the implementation and development of all HR systems to ensure continuous improvement of processes
Ensuring systems are utilised to their maximum potential.
Responsible for maintenance of accurate hard & softcopy HR records to ensure a full career history for every employee is held securely
Ensure the accurate and timely upkeep of the HR management information systems
Responsible for maintaining a system for archiving HR records to ensure ease of retrieval
Ensure all policies, procedures, and forms within your area of responsibility meet the ISO9001 standards of document control.

Recruitment:

Responsible for administration and compliance of the endtoend recruitment process.
Deliver a seamless service to managers throughout the process.
Carry out preemployment checks, issuing requests for references/Access NI checks/NISCC registration and follow up on same, as required.
Responsible for the administration of new start paperwork, as required.

Absence Management:

Ensure all sickness absence documentation is uploaded onto PAMS.
Completing and communicating monthly reports for absence paperwork compliance.
Support with the monitoring of absence triggers in line with the Absence Management Policy.
Support with any absence administration and meetings, where required.

Employee Relations:

Assist in the minute taking of any meetings pertaining to investigation, disciplinary, grievance, and performance matters.
Monitor and communicate probationary and appraisal review deadlines to managers, ensuring compliance with our internal procedures.
Completion of correspondence to employees in line with the Probationary Policy.
Administration of the Right to Work process, ensuring compliance with all requirements.

Employee Engagement:

Coordinate birthday messages for the whole organisation.
Support in the delivery of employee engagement activities in line with the organisation's strategic aims.
Support with the administration for the length of service awards.
Maintain up to date knowledge of current NI legislation and case law.

General:

Support key HR administration projects where required.
Create and manipulate HR people metrics to support the HR team and wider business.
Processing changes to contractual information on the HR MIS (PAMs) & ensuring HR files updated accordingly in line with monthly payroll cycle.
Complete the incremental rise process monthly in line with payroll cut offs.
Responding to reference requests.
Maintain HR records in line with Data Protection and GDPR principles ensuring records are held in accordance with agreed retention schedules.
Support the HR Business Partner complete the Annual Monitoring Return and Article 55 Reports.
Engage positively in team meetings, supervision and appraisal processes.
Attend training on a regular basis to ensure that all mandatory and personal training and development needs are met in line with company requirements.
Work collaboratively with the HR and wider team to support the efficient and effective HR

- service.

Always promote the Company in a positive manner.
To undertake other relevant duties as may from time to time be assigned.

Salary/ Hours of Work
- £22,793 - £24,189 (Depending on experience)

37 Hours per Week Monday Thursday (95pm) Friday pm)

Benefits

20 days annual leave and 12 statutory days pro rata. Annual leave entitlements increases to 25 days (pro rata) after 5 years' service and 27 days (pro rata) after 10 years' service.
12 statutory days.
Working from home and agile working benefits