Associate - Company Secretarial - Belfast, United Kingdom - Waystone Governance Ltd.
Description
For over 20 years, Waystone has been at the cutting edge of specialist services for the asset management industry - partnering with institutional investors, investment funds and asset managers.
We work with our clients to help build, support, and protect investment structures and strategies worldwide._- Our success depends upon our ability to attract and retain the best, most diverse talent and provide our employees with a broad spectrum of professional development opportunities._ _Our workplace environment is an inclusive one, where employees can be themselves, reach their full potential and drive business results._
Your role:
Provide to our clients' with a corporate secretarial service within the framework of the Corporate Services and funds team.
Essential Duties and responsibilities will include:
- To manage a portfolio of clients to ensure client delivery as a key element;
- To meet delivery deadline for preparation of agendas, board packs, minutes and matters arising schedules;
- Organising and attendance at board meetings to ensure meetings are run in an efficient manner and are minuted accurately;
- To build positive relationships and add real value from both a client and governance perspective.
- To adhere to processes, procedures, and working practices;
- To work within a team as a team player to ensure client focus and to work with other offices to ensure delivery of key KPIs;
- To collaboratively work together as a team to 'problem solve' any key items.
- Ensuring all required regulatory filings and registrations are made in a timely and accurate manner with the CRO and Central Bank;
- Maintaining and updating of company statutory registers;
- Holding of Annual General Meetings and Extraordinary General Meetings;
- Deal with queries and requests, on a daytoday basis from clients, auditors and internal staff;
- To deal with any other responsibility reasonably assigned;
- To represent the Company in a professional manner and enhance the perception of the Company as client oriented, proactive and dedicated to providing a superior service.
- Maintaining the accuracy and integrity of information related to Company Secretarial engagements;
- Liaising with relevant parties on various meeting related items; and
- Any other administrative tasks in the support of the Company Secretarial team in the servicing of Company Secretarial client relationships.
Requirements:
To perform this job successfully, an individual must be able to perform each essential duty to
a high standard. The requirements listed below are representative of the knowledge, experience, skill, and/or ability required.
- A background in a similar field;
- Outstanding time management, organizational skills, oral/written communication skills, critical thinking and attention to detail are required;
- Excellent interpersonal skills and willingness to work independently and as part of a team;
- Must be able to work in a fastpaced environment;
- Strong MS Office Skills and experience of CORE, Diligent Entities and Diligent are essential; and
- Demonstrate an ability to be highly organized and work to tight deadlines.
Your Profile:
- You (preferably) hold a degree in Law, Business or equivalent experience;
- You have minimum 2 to 3 years' experience in a Company Secretarial role;
- You are or are working towards becoming a graduate of the CGI;
- You have a strong knowledge of Irish corporate and fund regulations;
- You are highly organised, proactive, accurate and have a sense of responsibility and priority management;
- You are able to work independently in an environment under pressure and with tight deadlines;
- You have strong English Language Skills (written and spoken); and
- You are proficient in MS Office (Word, Excel, Outlook) ONR and CORE
Our offer:
You will be joining a team of highly skilled Company Secretarial Officers where you will be seen as an important contributor.
Working at Waystone means joining a friendly, dynamic and multicultural team, within a flexible working schedule environment where work/life balance counts.
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