Corporate Services Administrator - London, United Kingdom - Office of the Children's Commissioner

Office of the Children's Commissioner

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £29,526 - £31,080
Job grade:

Executive Officer
Contract type:
Permanent
Type of role:
Administration / Corporate Support
Working pattern:
Fulltime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

London, WestminsterAbout the job

Job summary:

Do you want to make a tangible difference to the lives of children across England? Can you use your skills to be a catalyst for creating meaningful change? Are you ready to join a committed team dedicated to giving children and young people a voice on the issues affecting them?

Now is the perfect time to join the Children's Commissioner's office as the team builds on the insight gained from the largest-ever survey of children and young people 'The Big Ask'.

The Children's Commissioner, Dame Rachel de Souza, started her tenure in 2021 with 'The Big Ask', a survey that received more than 560,000 responses from children and young people.

They told us how the pandemic changed their lives, about their aspirations and the barriers to reaching them, how things are at home, how their communities and local environment could be improved, and how they feel about the future and the challenges facing the world.

What children want and need underpins all the work we do. With the Children's Commissioner working across sectors, Government, and the civil service to deliver for their needs.

Joining the team is a chance to be involved in shaping children's policy, making sure children's voices are heard and be part of an exciting environment which puts children's needs at the heart of everything they do.

We are working to make the changes children said mattered to them. And we're looking for dedicated, highly skilled people to join the team.

Job description:

The Children's Commissioner for England sits at the heart of Government, delivering for children, and championing their voices and needs.

This includes a particular responsibility towards children who rely on the state for their safety or protection.

The Children's Commissioner is a unique statutory role with powers to help bring about long-term change and improvements for children.

Her messages to policy and decision makers, leaders of industry, charities and sometimes parents provide insight, evidence and challenge to us all to provide the best support possible for children as they grow up.

The Corporate Services team ensures the effective delivery of all internal business services and those provided through shared services agreements.

These include finance, governance, commercial, risk management, HR, IT, office and buildings management.

The post will provide administrative support across the whole team, demonstrating proactive forward-thinking, well-planned, organised and controlled support at pace in order to ensure effective delivery of business services for the office.

Duties

Finance

Raising and amending purchase orders.
Processing invoices, including investigating unclear invoices.
Identifying the relevant budget holder for clarifications and approvals.
Performing bank reconciliations.
Monitoring Government Procurement Card spend.
Reconciling spend against purchase orders.
Monitoring travel and stationery spend.
Creating and posting journals.
Processing aged creditor reports and trial balances.

Supporting the HR Manager with recruitment; crossreferencing diaries of panel members to identify suitable interview slots, send invitations to interview, booking meeting rooms.
Maintaining the Policies and Procedures spreadsheet, ensuring that all are reviewed as indicated.
Issuing quarterly reminders for staff to complete their gifts and hospitality forms and maintaining the gifts and hospitality register.

Governance/Audit

Supporting the Corporate Services team with internal and external audit activities: collating documents for advance requests from auditors; support the creation of an action plan including timelines for when information needs to be provided; locating documents; preparing files and folders ready for inspection.

Commercial

Assisting with commercial activities, including the publishing of tenders; collating answers to questions from tenderers; securing responses from project leads; arranging the publishing of Q&A documents on Contracts Finder; collating the paperwork for tenderer submissions; producing shortlist packs; arranging interviews where appropriate; maintaining the Contracts Register; drafting contracts and ensuring all procurement folders and records are kept up to date.

General Office Duties

Overall responsibility for post management, opening, actioning or distributing as appropriate.
Answering the reception telephone promptly and courteously, ensuring that calls are transferred to the correct extension or taking messages when recipients are not av