Part Time Administrator - Edinburgh, United Kingdom - Page Personnel Finance

Page Personnel Finance

Verified Company

Edinburgh, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Our client is looking for a
Part Time Administrator:

Client Details
A client in the creative industry

Description

Oversee general Office Management activities that facilitate the smooth running of our business; supporting our office processes both in the office and site office.
Ensure supplier and customer information is always up to date and manage general correspondence regarding payments and invoices
Purchase of items required for office & project sites as advised.
Managing the GDPR process for the company, ensuring that GDPR processes are adhered to and accurate documentation for audit purposes is recorded
Maintain compliance with applicable Health and Safety regulations within the office environment
Ensure company, legal and finance documents, finance statements etc. are electronically filed correctly in Dropbox and paper files are organised and kept up to date
Manage Dropbox access and controls
Control the passwords for accounts using a secure password vault
Managing the internal Action Tracker (excel) to ensure that all tasks are recorded and updated regularly
Preparing, proof reading and formatting weekly & monthly site reports
Attending monthly site progress meetings alongside the Asset Manager
Maintain the condition of the physical office space, including general housekeeping and uplift of rubbish, furniture provision, stationary, subsistence, arranging for necessary repairs with the landlords and management of utilities

Profile

Job Offer
A competitive salary and excellent environment