Student Support Advisor - Peterborough, United Kingdom - Nene Park Academy

Nene Park Academy

Verified Company

Peterborough, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:
Administrative Assistant

School/Academy:
Nene Park Academy

Weeks: 39 weeks per year

Hours of work:25-37 hours per week

Salary:
Grade 3 (25 Hours £11,811-£12, hours £17,480-£18035)

Role:
Provide efficient administrative support across the school

Purpose of the job:
To provide an efficient and effective general administrative service for the school.

Responsibilities and Accountabilities:

Answer telephone calls, directing through to the relevant people and helping with queries where possible
Provide cover for the Academy Receptionist if required
Prepare and edit correspondence, presentations, and other documents, as instructed
Maintain electronic and manual systems in an efficient and effective manner in line with the GDPR Retention Policy, as well as file and retrieve documents and reference materials
Arrange, coordinate and communicate details for meetings, training, and events, including booking meeting rooms and providing refreshments
Distribute incoming mail, frank, and send outgoing mail
Receive, sort, and distribute all packages, deliveries, and mail
Ensure that the reception area is kept smart and tidy
To assist with the ordering of stationery, materials and resources and ensuring that stock levels are maintained
Maintaining and updating school information, records, and databases
Assist the Examinations Officer and Data Manager with the day to day running of the office, including the setup of examination rooms, exam boxes and materials as required
Assist with the administration of all internal and external examinations, ensuring that JCQ rules and regulations are always adhered to
Assist with examination access arrangements organising processes, updating and online information for exam access arrangements
Assist with arrangements for the secure storage and dispatch of examination scripts
Assist with the input of new student data (incl. Year 6) on the MIS system and import all student photos
Using SIMS, produce and distribute student timetables
Communicate to staff the photo permissions for students
Assist with the production and distribution of the student learning profiles, including updating the MIS system
Assist the Data Manager with the reporting of student data to external bodies, for example, Student census
Assist with preparing reports and statistical information as required including school Dashboards
Oversee the organisation of annual school photographs
Coordinate the annual school careers evening. Ensuring appropriate staff are informed of all procedures/plans
Administer the parents' evening process, either virtual or facetoface
Coordinate parents' evenings, parents' forums, and other school open evenings/events. Ensuring appropriate staff are informed of all procedures/plans
Administer basic first aid to staff and students (1day of first aid training will be provided)
Support other team members to cover the effective day to day operation of the office and in the event of sickness/emergency

Support for School/Academy/Place of work:

Participation in staff events by arrangement
Attend Staff Meetings
Contribute and participate in Trust events and activities where possible
Contribute and participate in Academy events and activities
Develop and maintain effective working relationships with other staff and parents/carers
Adhere to the Trust values
Follow school policies, practices, and procedures

Data security:

Follow the legal provisions regulating confidentiality and security of data and information under GDPR

Health and Safety:

Be aware of the responsibility for personal Health, Safety and Welfare and that of others who may be affected by your actions or inactions
Cooperate with the Trust on all issues to do with Health, Safety & Welfare
To work/operate all equipment within Health and Safety and other legal regulations, including risk assessments
Contribute to the maintenance of a safe and healthy environment

Continuing Professional Development:

In conjunction with the line manager, take responsibility for personal professional development, keeping up to date with research and developments related to school/academy/place of work efficiency, which may lead to improvements in the daytoday running of the Trust
Undertake any necessary and identified professional development taking full advantage of any relevant training and development available, particularly when related to the use of ICT, for data management and record keeping
Maintain a professional portfolio of evidence to support the Performance Management process evaluating and improving own practice

Child Protection and Safeguarding

The post holder will have a shared responsibility for safeguarding all children and young people. The post holder also has an implicit duty to promote the welfare of all children and young people
Inform the Child Protect