Office Secretary - London, United Kingdom - London Central Mosque Trust & The Islamic Cultural Centre

Description

• Greet visitors and undertake general director's office duties.
• Book meetings, log calls, take messages, and take minutes during meetings.
• Prepare and distribute correspondence and memos from the director's general office.
• Develop and maintain a filing system.
• Order and maintain office supplies.
• Manage the current agenda and arrange new meetings and appointments.
• File and update the contact information of clients, employees, suppliers, and partners.
• Implement and develop office procedures.
• Maintain confidential information, file it, and store it accordingly.
• Organise and distribute messages to the appropriate staff members.
• Checking all incoming posts, coding, scanning/sending copies to relevant parties
• Diary management: arranging meetings and ensuring relevant paperwork is ready for meetings
• Preparing outgoing correspondence to clients,
• Making sure the office runs smoothly on a daytoday basis and all other aspects of a secretarial role, including basic ad hoc duties, are all included.
• Excellent organisational skills
• Experience with customerfacing roles
• Patience, a 'cando' attitude, and timemanagement skills
• Excellent attention to detail
• Exceptional written and verbal communication skills
• The ability to multitask
• Be flexible and open to change.
• The ability to organise and prioritise
• The ability to work alone and in a team environment in a professional manner
• To be able to use a computer and main office programmes competently
• Previous PA or secretarial experience
• Must be proactive and efficient.
• Excellent computer skills
• Excellent telephone manner
• Reliable and flexible
• Maintain a high level of confidentiality.
• Ability to work under pressure and to tight deadlines
• Willingness to learn new skills

• Free onsite parking
• Pension scheme
• Based in office NW8 7RG
• 20 days holiday (prorata) plus bank holidays

• Education: bachelor's degree
• Position Type: Full Time Monday
• Friday 10am to 6:00pm
• Job Type: Experienced
• Salary: £25000 Per annum
• Contact details: Fixed term
• Date: 2 January, 2024

• Secretarial: 2 years (required)
• Language:
• English (required)
• Arabic (required)

• Company pension
• Free parking
• Onsite parking

• Monday to Friday

• London, NW8 7RG: reliably commute or plan to relocate before starting work (required)

• Bachelor's (preferred)

• Customer service: 2 years (preferred)
• Administrative experience: 2 years (preferred)

• English (preferred)

• Driving Licence (preferred)