Executive Assistant - Fleet, United Kingdom - TrustQuay Viewpoint

TrustQuay Viewpoint
TrustQuay Viewpoint
Verified Company
Fleet, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
We are hiring for a Executive Assistant based in Fleet, Hampshire (Hybrid working).

The role will come with a competitive salary and benefits package including 25 days holiday plus bank holidays, company bonus, pension, private medical, life assurance, income protection and more.

**Travel to offices and client sites in the UK, Channel Islands and overseas may be required.


The Executive Assistant will play a critical role in supporting the Executive Team in their daily activities and managing their busy schedules.

This role is vital in ensuring smooth operations within the executive team and enabling them to focus on strategic priorities.


Key Responsibilities:

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Calendar Management: Efficiently manage and prioritize the Executive Teams schedules, including meetings, appointments, and travel arrangements.
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Administrative Support: Assist in preparing documents, presentations, and reports. Maintain and organize electronic and physical files, as needed.
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Meeting Coordination: Arrange, schedule, and coordinate meetings, conferences, and special events. Prepare agendas, take meeting minutes, and follow up on action items.
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Travel Arrangements: Make travel arrangements, including flights, accommodation, and transportation.
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Project Assistance: Provide support for various projects and initiatives, including research, data analysis, and project coordination.
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Confidentiality: Maintain a high degree of confidentiality when handling sensitive information.
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Team Collaboration: Collaborate with other members of the executive team and support staff to ensure a cohesive and efficient work environment.
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Prioritization: Help the Executive Team prioritize their tasks and deadlines, ensuring they stay focused on their strategic objectives.

  • Proven experience as an executive assistant or in a similar role, preferably in a fastpaced corporate environment.
  • Strong proficiency in office software and tools (Microsoft Office, G Suite, etc.).
  • Exceptional organizational, multitasking, and timemanagement skills.
  • Excellent written and verbal communication skills.
  • Discretion and integrity when dealing with sensitive information.
  • High attention to detail and accuracy.
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