Office Assistant - Manchester, United Kingdom - Payal Events, Manchester

Description

Payal Events Ltd is an Event Management & Catering Company established over 30 years and, with 2 offices; the Head Office in Manchester which looks after events stemming from the Midlands to the North UK, and a Central London office for South UK.

We plan, cater and manage a wide range of Premium of events from Weddings to Corporate Events; the number of guests can be from as little as 5 people up to 3,000.

We work in a range of Premium venues in the North including the Natural History Museum, Blenheim Palace, Old Royal Naval College, Waddesdon Manor & Dairy, as well as building temporary venues in beautiful country settings such as Kiftsgate Court Gardens and West Wycombe Park.

• Liaising with clients regarding their event including confirming suppliers, developing time plans, floor plans, menus etc on behalf of MD / GM
• Managing dairies & schedules.
• Arranging & managing call diary & log.
• Organising travel arrangements
• Working with and assisting members of the sales team on a daily basis including attending meetings to ensure smooth transition of coordination tasks following the confirmation of the event
• Meeting and greeting clients of all levels.
• Taking notes & minutes during meetings.
• Ordering office supplies when needed.
• Liaising with clients, suppliers and other staff.

• Updating company database with client and event data
• Answering telephone calls and taking messages as and when required
• Providing the flexibility to assist several people with their workloads and events as required

• Ability to work in office.
• Ability to drive (Highly Regarded)
• Strong Leadership skills with confidence in talking to a range of stakeholders, managing a team onsite at events, and proactive response and initiative to making improvements throughout various tasks
• Excellent administrative and organisations skills with good knowledge of Outlook, Word, Excel and PowerPoint
• Ability to multitask and manage own work load, with solid time management skills
• Strong attention to detail across multiple facets of the position
• A good telephone manner and confidence in talking to a range of stakeholders
• Strong Negotiation Skills with suppliers
• Work as part of a team in the office and on the job

• No

• Company events

• Monday to Friday

• Bonus scheme
• Performance bonus

• Manchester, M23 9DT: reliably commute or plan to relocate before starting work (required)