Executive Assistant - Milton Keynes, United Kingdom - Motor Insurers' Bureau

Motor Insurers' Bureau

Verified Company

Milton Keynes, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Role

At MIB our people are passionate about making roads safer by getting uninsured and hit-and-run drivers off our roads.

Working in partnership with the Police, Insurers and Government our collective aim is to make it a thing of the past but, until that's accomplished, we're here to compensate victims quickly, fairly and compassionately.

Last year we helped more than 42,000 people struck by uninsured and hit-and-run drivers and paid over £400 million in compensation to support victims rebuild their lives.

The purpose of the Executive Assistant role is to:

To competently and professionally support the Executive Committee (ExCo) to contribute to the achievement of business goals
To drive achievement of deadlines and goals
To positively represent MIB to customers
To provide flexible support to ExCo across MIB sites in Milton Keynes and London
Efficient and effective admin support to ensure the smooth running of a seamless EA service, including providing support to other C Suite during times of absence

Key Outputs

Inbox management

Drafting responses on behalf of Executive
Proactively picking up requests for meetings

Diary management

Ensuring diaries are planned appropriately
Booking desks across sites to ensure available working space

Confirming meeting arrangements (including venues/teleconferencing information)

Effective and proactive Committee support
Management of timelines for Boards/Committees (agenda setting, collation of papers, scheduling review time, distributing papers)
Ensuring the Executive has appropriate preparatory time to draft/review papers, and is made aware of deadlines
Minute taking, as required

Event/Conference support

Event logistics arranging venue/invites & attending to facilitate
Managing logistics around conference attendance/ presentations, including sourcing required information from business owners
Facilitating and attending team meetings/planning days

GDPR

Ensuring information stored for ExCo member is audited and deleted/stored according to data protection parameters (both electronically and in offsite hard copy storage)

Administration

Booking international & UK travel/accommodation
Managing subscriptions
Drafting monthly expense submissions
Involvement with ad hoc projects

Continuous Improvement

Review and challenge working processes to contribute to the improvement of support provided to the Executive team and the wider business
Sharing best practice with peers
Updating the centralised team process manual to ensure knowledge is kept up to date

Arranging and leading weekly meetings with ExCo member

Ensuring monthly 1:1s are diarised
Owning review of performance
Mindful at all times of where further value can be added
Understanding of leadership challenges and approaches within a complex organisation
To have and display excellent, professional, working relationships at all levels
To be clearly recognised as someone who displays a positive attitude to the Bureau, its management and the Business rules to which they adhere
Contributing to the achievement of the Executive team goals through administrative support

Relationships

Qualifications and Education

Skills and Knowledge

Previous experience working at Director/Senior Manager level in an EA/PA capacity
Educated to degree level or equivalent experience

- "Can do" attitude, willingness to develop new skills in accordance with business requirements and can make sound judgements

Excellent communication and influencing skills
Ability to efficiently and effectively prioritise tasks with a strong attention to detail
Selfreliant, motivated and able to work on own initiative, whilst meeting varied and time specific deadlines
The ability to deal with sensitive information appropriately and show tact and discretion at all times
Credible and influential that can operate in a matrix environment and deliver at pace
High level of computer literacy, including a comprehensive understanding of Microsoft Outlook, Word, Excel, Access and PowerPoint

We believe in a workplace where everyone can be themselves. Through our different ideas, personalities and experiences, we redefine what is possible every day.

And regardless of your colour, age, race, gender, sexual orientation or anything else you consider yourself to be, there is a place for you at MIB.

A place where you can bring your best self to work every day.

So, if you think big, love a challenge and want to make a difference to people's lives, we want to hear from you.

Salary £39,500 per annum
Grade 10
35 hours per week (Monday - Friday)
IT kit supplied to you
£320 (before tax) start up allowance
Hybrid working (2 days in the office per week) from our Milton Keynes office, MK14 with occasional travel to London

Other Benefits include:
Contributory Group Stakeholder Personal pension scheme
Life Assurance
Employee Incentive Scheme
23 days holiday (plu