Operations Administrator - Aberdeen, United Kingdom - Oceanscan Limited

Oceanscan Limited
Oceanscan Limited
Verified Company
Aberdeen, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description

About us
Oceanscan Limited is a small business in Aberdeen, AB23 8JW. We are professional and customer-centric.


Our work environment includes:

  • Modern office setting
  • Food provided

Overview:
We are seeking a detail-oriented and highly organized Operations Administrator to join our team. As an Operations Administrator, you will play a crucial role in ensuring the smooth functioning of our daily operations. This is a full-time position based in our office.


Salary is negotiable depending on experience.

RESPONSIBILITIES:


  • Maintain a record of lost, damaged, and missing equipment from concluded / ongoing contracts, making sure invoices are submitted to the customer in the same calendar month.
  • Raise Proforma Invoices.
  • Raise Customer Quotations at times, based on directions received during handovers from Managers or other members of the sales team, especially when they are on leave / travel.
  • Provide annual leave cover for other parts of the operations and sales team.
  • Provide receptionist cover to receive visitors and incoming phone calls.
  • Support the logistics team in arranging collection of items from local suppliers for project dispatches.
  • To liaise with the various freight forwarders for delivery in the required timeframe.
  • Support the engineering team in arranging/managing equipment sent for repair, minimising the time equipment is away for repair.
  • Prepare monthly maintenance reports to assist in with general housekeeping on our asset management system.
  • General administration duties, e.g. copying, filing, arranging meetings, maintaining diaries and minute taking.

Requirements:


  • Microsoft Office Experience (Word, Excel and Outlook)
  • 1 or 2 years of experience of working in an office environment, assisting in general administrative duties.
  • Experience of working effectively without close supervision
  • Knowledge of SAP Business 1 an advantage but not essential as training will be given
We offer competitive compensation based on experience.


Job Types:
Full-time, Permanent


Pay:
From £22,000.00 per year


Benefits:


  • Company pension
  • Free parking
  • Onsite parking

Schedule:

  • Day shift
  • Monday to Friday

Education:


  • Certificate of Higher Education (preferred)

Experience:


  • Administrative experience: 1 year (preferred)

Language:


  • English (preferred)

Work Location:
In person
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