Personal Assistant - London, United Kingdom - Gibbs Hybrid

Gibbs Hybrid

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Personal Assistant - London/Remote

Prestigious London based client requires an accomplished Personal Assistant to support 1 VP and 3 Directors for an initial 6 months PAYE contract.

You should have had previous global experience, understand visa and international travel requirements and what restrictions apply, manage international travel and navigate the processes for the VP/Directors.

3 days a week required onsite in London and 2 days WFH (Flexibility required around days)

Essential

Previous experience of supporting multiple Directors as a PA/Personal Assistant/Personal Executive
International travel
Visa restrictions/ Visa requirements/logistics
Organising local events/meeting rooms
Responding to ad hoc queries
Processing invoices and expenses
Flexibility to do occasional out of hours work.
Global Calender management/Diary planning
Knowledge of COUPA system highly beneficial
Critically, you must be well organised, able to prioritise tasks of high complexity and have the ability to build relationships with an international network and have previous experience working with a large number of stakeholders internally and externally.
Excellent written and oral communication skills are important, plus experience in managing office processes and where necessary, developing new approaches to meeting changing needs.
You must be comfortable working in a virtual environment and building collaboration with people from different cultures around the world.
Initiative to think proactively how to support the leadership team to be as efficient as possible in using their time.
Comfortable working independently with numbers, budgets, meetings agendas and minutes