Personal Assistant to Director - Liverpool, United Kingdom - Castle International Ltd

Castle International Ltd

Verified Company

Liverpool, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

PA to Director

Job type:
Full time Office based in Liverpool City Centre

Salary:
Starting at £25,000 depending on experience

Work schedule:
Monday-Friday 9.30am -5.00pm

Benefits:

Working across multiple exciting projects and businesses, some that aim to revolutionise outdated systems in the UK
Opportunity to travel
Not being micromanaged
Working directly with the Director
Opportunity for huge growth, learning and progression
Lovely work environment in the city centre
Satisfying role with purpose
Opportunity for bonuses
Opportunity to attend networking events
Staff social events
Pension scheme
31 days holiday per annum (inclusive of bank holidays)

We are seeking a committed, attentive and hard-working person to join our Marketing Agency and other projects company with an international presence, principally working with our Director.

A perfect role for someone with great attention to detail, yet equally happy to turn their hand to the latest challenge that falls on their desk.

You will be responsible for providing comprehensive support in managing the Directors personal and professional tasks.

You will assist in maintaining their daily schedule, managing multiple projects, and ensuring that all administrative tasks are completed efficiently and effectively.

Key Responsibilities
You will be expected to have strong IT skills, specifically with Word, Excel and PowerPoint. Your duties will vary but you will have some core day-to-day responsibilities that you will be covering.

Manage the Director's calendar, schedule appointments and meetings, ensuring that the Director is fully prepared for all engagements.
Assist with managing multiple projects ensuring deadlines are met and tracking progress.
Key note/minute taking of business meetings and telephone conversations then adding actions, tasks, deadlines.
Creating reports, presentations, and spreadsheets.
Assist with personal tasks, including travel arrangements, personal appointments and errands as needed.
Confidentiality and discretion when handling sensitive information.
Perform other duties as assigned by the Director.

Your Profile

While there is not a "perfect" profile we have in mind, we know there are a few attributes that are essential for this role.

Strong communication skills, with the ability to interact with people at all levels, both internally and externally
Excellent writing and editing skills, with the ability to create and edit various business documents
High level of discretion and confidentiality
A general positive attitude to your role and responsibilities

PA To Director - Job Description

About you:

You are highly adaptable
You can work at a fast pace and deliver results at short notice
As a highly organised individual, working across various projects and/or business deals doesn't scare you
You will have excellent written skills
You are a confident and professional communicator
Solutions oriented
Ability to thrive within a fastpaced, entrepreneurial environment
Meticulous attention to detail
Proactive and driven approach
You are approachable and have great relationship building skills
Ability to multitask and prioritise workload

Your key responsibilities:

You must uphold confidentiality across all businesses
Follow the businesses standardised procedures
You must be willing and able to take on last minute adhoc tasks
Scheduling and arranging business meetings
Attending business meetings to take minutes with the Director and ensure all actions are met
Taking meetings on the Director's behalf and reporting back thoroughly
Building out research documents, presentations, and pitch decks at speed
Maintaining business relationships with any partners, investors and staff
Ensuring deadlines and tasks are met across all departments and staff
Independent and trusted role, looking after the Director's interests