Pa to The Bursar - Oxford, United Kingdom - University of Oxford TSS

University of Oxford TSS

Verified Company

Oxford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Web advert

Vacancy ID: 13375

We are currently recruiting for a temporary PA for a central based Oxford University College, starting asap on a full-time basis during 12 weeks.

Duties:

Dealing with correspondence, including interdepartmental liaison.
Provide confidential secretarial support to the Bursar, including managing the day to day business of the Bursar replaying to a range of issues on his behalf, as well as researching and preparing information/drafting replies.
Provide full administrative support on financial matters, for example ensure that requisitions, invoices and expenses are dealt with efficiently.
Scheduling and organising meetings, drafting agendas, preparing and collating documents for meetings
Circulating documents and maintaining them for easy retrieval and archival purposes
Taking minutes at meetings, ensuring followup of committee decisions and communicating any changes
Organising travel bookings and associated expenses for the Bursar

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff.

Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.

Person specification

Essential

Substantial experience of working as a PA at a senior level
High standard of written and spoken English with the ability to draft fairly detailed correspondence and documentation with a high level of accuracy
Ability to judge priorities
Excellent organizational skills
Ability to observe confidentiality
Ability to exercise own discretion, especially in absence of the Bursar
Ability to work in a sometimes busy and pressured environment
Ability, intellect and initiative to work in a dynamic environment and to get on well with people in an academic setting
Excellent interpersonal skills, including the ability to communicate confidently, effectively and diplomatically with internal and external contacts at all levels