Event Coordinator - Coventry, United Kingdom - Calex UK

Calex UK

Verified Company

Coventry, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Calex UK is a multi-sector, learning & development company that specialises in the design and delivery of innovative training programmes.

We possess over 20 years' experience working with leading automotive employers in the UK, Europe, China and the US.

We are currently seeking to recruit a dynamic and highly organized Event Coordinator to join our training team at The Stellantis Performance Academy in Coventry.

The Event Coordinator will plan, co-ordinate and deliver automotive training events to include Brand Inductions, Electric Experience, product launches & ad-hoc events for multiple automotive brands.

This position requires strong attention to detail, excellent communication skills, and the ability to work collaboratively with both stakeholders and internal teams.

Key Responsibilities

Creating & presenting event proposals taking into consideration the brand & product requirements
Hotel & venue searching, completing site visits when required
Ensure risk assessments and health & safety is adhered to on all events
Responsible for keeping event project plans up to date, ensuring all parties complete their tasks prior to events
Responsible for booking all event elements including but not limited to; event venue, staff accommodation, delegate accommodation, vehicles, transportation, competitor vehicles, drive team, catering, event assets, AV, evening entertainment etc
Ability to make preparations efficiently for going onsite: preparing & packing training kits, uniform, event assets, outdoor branding etc
Liaising with management to ensure 'Train the Trainer' days are scheduled & planned before a live event
Working with a new event team on a regular basis, ensuring they understand their roles and requirements throughout a live event
Responsible for the smooth running of live days which includes; ensuring the day runs to time, trainer & delegate questions are answered, resolving issues quickly and effectively
Organising adhoc internal meetings as required
Good housekeeping of Event Job Folders, with overall responsibility filing & storing paperwork as required
Review post event feedback and proposal changes & new ideas
Liaising with venues & hotels to ensure final details are correct
Liaison with client, venue and crew onsite
Good understand of each brands image & values to ensure events fit the brands ethos & character
Ability to track event finances & budgets, ensuring invoices are settled by finance
Basic understanding of AV / technical solutions
Ability to source adhoc assets and basic event print work

About you

Educated to degree level or equivalent
Creative, commercially minded, and excited by the challenges of delivering quality event experiences
Ambition to learn quickly
Flexibility towards working hours, to include evenings and weekends

Key qualities and characteristics

Organised and strong multitasker
Excellent eye for detail
A confident communicator, both verbally and in writing
An ability to build long term, mutually beneficial relationships
Commercial acumen
Good influencing skills
A strong client service ethic
Resilience and stamina to sustain performance when under pressure to deliver to a deadline or in the face of demanding customer requirements
An ability and willingness to travel
Open, inquisitive, and friendly
At least 18 months previous event coordination experience
Full Driving licence

Salary and Benefits

Up to £30K dependent on experience, Company Car (BIK), 26 Days Annual Leave, Calex Employee Benefits Packages (Inc Private GP and Healthcare Services, High Street Discounts, Discounted Gym Memberships and on Demand 24 Hour Wellbeing Service (Counselling and Advice).

General information

Salary:
Up to £30,000.00 per year

Ability to commute/relocate: