Office Co-ordinator - Manchester, United Kingdom - PRGX Global, Inc

PRGX Global, Inc

Verified Company

Manchester, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job title:
Office Co-ordinator

Location:

Manchester - 5 days per week

Hours:

Part time. 5 hours per day.

Role summary:

Being an Office Co-ordinator at PRGX is an incredibly rewarding role where no day is the same and your responsibilities will change as the business grows.

You will be at the forefront of helping promote and embed our PRGX culture.

The primary focus will be overseeing the office function for circa 100 employees, within a professional services environment. Working closely with the respective senior leadership and management teams.

The role requires knowledge and experience of organising and coordinating office administration and procedures, in order to ensure organisational effectiveness, efficiency, and safety.

Developing intra-office communication protocols.

Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision.

Well organised, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

You will be the friendly face to greet visitors and stakeholders giving them a warm PRGX welcome, always championing our mission and brand.

Areas of responsibility are as follows:

Greet visitors and provide administrative support to employees
Maintain the condition of the office. Ensure tidiness. Liaise with 3rd Parties for necessary repairs
Prepare letters, presentations, and reports
Manage office supplies and sundries
Help with employee recruitment/student placements
Asset Management and Office move coordinating
Oversee and agree contracts and providers for services including security, cleaning and catering
Coordinate with the IT department on all office equipment
Oversee health and safety requirements for the office
Arrange and support with travel arrangements for people travelling to the Manchester and other office/site locations, if required
Organise company events and conferences/board meetings
Sort & distribute post
Partner with HR to maintain office policies as necessary
Coordinate schedules, appointments, and bookings
Assist senior management team when required
Management of the cleaners, including cleaning supplies
Approvals of deliveries and invoices
Utilities management
Help to create and establish office procedures
Liaise with Landlord. Govern Fob Management
Manage desk booking, seating plans & meeting Rooms
Maintain a safe, secure, and pleasant work environment
Any other duties, as required

Key requirements:
Essential. - Extensive PC skills including knowledge of Microsoft Office and preferably database experience

Excellent written and verbal communication. Negotiation, Organisational, problemsolving and relationship building skills
Reliable and discrete
Attention to detail
Leadership and the ability to 'make things happen'.
Good, time management. Calm under pressure.

Desirable