Personal Assistant to Managing Director - Mountain Ash, United Kingdom - Haystack Selection Ltd

Haystack Selection Ltd

Verified Company

Mountain Ash, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Secretary to the Manufacturing Director

This is a great opportunity to join a very busy manufacturing site based near Mountain Ash. If you are looking for a position that can give you career progression and extra responsibility then this is for you.

The Role:

Devising and maintaining office systems, including data management and filing.
Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
Screening phone calls, enquiries and requests, and handling them when appropriate
Ensuring all RFQ's, Quotations and requotes are submitted within 24hours of receipt, then follow up within 48 hours with relevant departments
Meeting and greeting visitors at all levels of seniority
Corporate image to be paramount, monitor all staff attire / Uniforms
Ensure housekeeping in all offices, but in particular Reception, Meeting Rooms and Boardroom. Liaise directly with Cleaning company
Paperwork cleanse and business card requirements
Organizing and maintaining diaries and making appointments
Organizing and attending meetings and ensuring the manager is well prepared for meetings
Taking dictation and minutes
Producing documents briefing papers, reports and presentations
Carrying out background research and presenting findings
Liaising with clients, suppliers and other staff
Carrying out specific projects and research
Responsible for accounts and budgets
Extract Sales Reports, monitor actions and review activity, and report to MD
Extract Kaizen report and submit to MD
Taking on some of the manager's responsibilities and working more closely with management
Deputizing for the manager, making decisions and delegating work to others in the manager's absence
Being involved in decisionmaking processes
Internal announcements MD support
Team building ideas
Weekly organization reports

Requirements:

MUST have worked within a similar environment before, preferably manufacturing or construction
Highly skilled at building relationships
Must have a clean driving license and be available to travel it needed.
Must present yourself immaculately, very smart and presentable as will be meeting suppliers and customers face to face.
Very analytical approach
Confident personality and very driven

Salary:
£35,000.00-£45,000.00 per year

Schedule: