Event Manager - London, United Kingdom - MemberWise Jobs

Description

About Gafta
Gafta is an international trade association with over 1900 members in 98 countries.

Our aim is to promote international trade in agricultural commodities, spices and general produce, and to protect our members' interests worldwide.

Events Manager

Salary:
£35,000 - £45,000pa


Interviews:
Taking place ASAP


Overview
An exciting opportunity to join a well-established and highly regarded London-based international membership organisation.

Joining a small & dedicated team, you will be responsible for the end-to-end delivery of a large programme of international trainingand events.

With at least 4 years' experience of managing multiple events, you will be highly organised, a good team player, confident & adaptable to the diverse needs of a global events programme and small organisation.

Reporting to:
Head of Training and Events

Working hours:

Full time, in-office Monday - Friday, Generally core office hours are fixed, but there may be some flexibility on negotiation.

Opportunity to work 1 x day from home after probationary period (6 months) has passed. The role willinvolve occasional evening/weekend work and international travel.

• 4+ years' experience at Event Manager (or equivalent) level
• Experience of managing largescale formal dinners
• Experience of managing multiple events at once
• Experience of delivering events via Zoom
• High level of organisation & attention to detail
• Ability to plan, prioritise & deliver to tight deadlines
• Excellent interpersonal & ambassadorial skills
• High level of IT competence
• Experience of managing budgets
• Flexible, positive and teamcentred attitude
• Willingness to travel including some evening/weekend work.
• Experience of working in a membership organisation is highly desirable

Preferred interview times:
Throughout March


Job description:

• Manage all endtoend event logistics for all Gafta training and on a global basis.

Examples:
Annual Dinner, training courses, Arbitrator events, Council, all committees & other meetings and live online webinars.

Includes:

Venue selection & site checks, negotiating contracts, finalising menus & AV equipment, sponsor/exhibitor liaison, liaising with design agency & other suppliers, production of course materials & production items, travel and accommodation arrangements,managing budgets, processing feedback.

• Manage all aspects of the Gafta Annual Dinner

Includes:
Site visits and venue selection, budget, menu negotiation and selection, sourcing external suppliers including entertainment and production, guest list management, sponsorship sales and liaison, production of materials, travel and accommodationarrangements

• Manage all sponsorship sales, relationship management and administration
• Manage all speaker communications and logistics
• Organise all aspects of Gafta committee meetings, including venues, travel, accommodation and materials
• Organise the registration, travel and accommodation for Gafta staff attending external conferences, training and events. Liaise with the Executive Assistant regarding arrangements for the Director General & President's travel and accommodation
• Work with Head of Training & Events & Accountant to manage event budgets from creation through to reconciliation
• Work with Marketing role to provide full & timely information for promotional materials, including Gaftaworld
• Attend events and training courses as agreed with the Head of Training and Events to provide logístical and administrative support
• Supporting on proposals and delivery of event & trainingrelated agreements
• Manage and coordinate attendee, delegate, student & other communication relating to the events & training encompassed within the role
• Assist with bookings & other eventrelated tasks where appropriate