Company Secretarial Assistant - London, United Kingdom - Hikma Pharmaceuticals PLC

Description

To provide support to the Company Secretariat team in a challenging and varied environment on all aspects of the Company Secretariat function with particular focus on Board support, maintenance of statutory company records and involvement with administration of share schemes.

• Administrative support, alongside the Executive Secretary, for the PLC Board and Committee meetings' process, supporting the Company Secretarial team as required.
• Supporting the Executive Secretary with logístical and administrative arrangements to support Non-Executive Directors (travel, accommodation, expense claims) as required.
• Supporting the Deputy Company Secretary and Assistant Company Secretary in liaison with individuals responsible for producing papers for the Board/Committees and supporting the distribution of Board/Committee papers.

• Update statutory registers on company secretarial software.
• Maintenance of Group structure chart.
• Prepare and web file all Companies House forms including change in officers, registered office, accounting reference date changes and also file all the Annual Accounts.
• Responsible for preparing and filing the Annual Confirmation Statements for all UK companies.
• Participate in the preparation, review and approval of the UK subsidiaries' Annual Reports and Accounts.
• Provide assistance to Company Secretariat and Group colleagues on ad hoc projects including changes to subsidiary company articles, corporate governance and statutory audits, group reorganisations, purchases of own shares etc.

• Support in organisation of logistics for shareholder meetings.
• Support the administration of all employee and discretionary share schemes, including key events such as grants, vesting's and HMRC employer tax returns.
• Maintaining the Company Secretarial Manual.
• Record keeping and organisation.
• Share certificate replacements.
• Administration of the corporate governance content on the corporate website.
• Arranging document execution.

• Board & Executive Committee
• Finance
• Investor relations
• Reward
• Administrative assistants
• Legal
• Procurement

• Registrars
• Software suppliers (Diligent, Insidertrack)
• Share Plans Administrators
• Auditors
• Companies House

• Graduate Degree or equivalent
• CGI Qualified or Studying CGI qualifications

• Prior experience of working in a UK listed company secretariat (minimum 12 years)

• Awareness of the UK Companies Act and aspects of the UK Stock Exchange Listing Rules.
• Experience of web filing at Companies House and use of a Board portal (desirable).
• Proficiency in Company Secretarial database package.
• Good knowledge of Office IT systems.
• Good interpersonal, organisational and problemsolving skills.
• Strong attention to detail, accuracy and layout.
• Good communication skills with ability to liaise confidently at all levels and act with discretion.