Personal Assistant/admin Support - London, United Kingdom - Finegreen Associates

Finegreen Associates
Finegreen Associates
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Job Details:


Sector:
Corporate Affairs & Communications-
Location: London-
Job Type: Interim-
Salary: £24.82 per hour-
Expiry Date: 17 March 2023-
Contact: Ria Healy


Contact Phone:


Duration: 6 MonthsA large NHS organisation is looking to recruit a Personal Assistant/Admin Support to work in London for an interim period of - 6 months, with a likely extension in place.

The role will require full time and on-site working to assist the Integrated Clinical Services management team. The hourly rate will be £24.82, working inside IR35.


Key responsibilities will include:


  • Ensure the smooth operation of the assigned ICS Management Team working commitments by providing a highly effective liaison service within the division, other departments and with a wide range of external bodies and individuals;
  • Support with general office management and facilities issues and for the development and maintenance of efficient and effective systems and processes;
  • Provide a high quality comprehensive administrative and secretarial service to the ICS Management Team by taking minutes of meetings and scheduling meetings;
  • Preparing ICS data & activity reports as required;
  • Analysing and preparing data in a presented format with a breach report whenever required;
  • Proactively manage the diary and activities, using Microsoft Outlook, by balancing pressures and competing priorities, anticipating and planning future activity;
  • Attend formal meetings to take and transcribe minutes, preparing and promptly issuing agendas and minutes, action trackers and undertaking any follow up actions delegated as a result of meetings;
  • Progress the completion of actions prior to the next meeting to agreed, efficient and effective standards;
  • Manage incoming and outgoing electronic and paper correspondence, acknowledging letters and drafting replies on behalf of the division in an effective, efficient and timely manner, using initiative, discretion and sensitivity, upholding confidentiality as necessary.
  • Must have experience working within the NHS/ a healthcare;
  • Expertise working within a similar role;
  • Advanced typing and/or secretarial course;
  • Diploma or secretarial qualification or equivalent Business Administration Qualification;
  • Can work to deadlines whilst maintaining a high standard;
  • Excellent administrative skills and customer service.
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