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Purchase Ledger/accounts Admin Assistant - Blackburn with Darwen, United Kingdom - Flavour Warehouse Group

Flavour Warehouse Group

Verified Company

Blackburn with Darwen, United Kingdom

1 month ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Main

Responsibilities:

Set up of new suppliers validate bank details prior to adding to the system. Control and manage all supplier set up to ensure process is adhered to according to company policy.
Editing purchase orders prior to receipt to ensure quantity and pricing are correctly
Ensure the purchase credit and returns policies are adhered to by all goods in representatives
Monitor unfulfilled orders and liaise with the supplier representative to resolve any issues with the supplier to enable the efficient fulfilment
Build and monitor containers of products shipped from across the world to ensure quantities, duty and prices are correct and update goods in team with expected delivery dates
Work closely with the Goods in department to ensure goods are correctly received and any discrepancies are checked before notifying the suppliers ensuring that suppliers send appropriate documents once the anomalies have been agreed.
Monthly review that all supplier account information on ERP system still valid
Process invoices, reconciling delivery notes to invoices received and purchase orders
Chase all invoices prior to month to reduce GRNI
Request monthly supplier statements and reconcile to ERP system and resolve any differences monthly in a timely manner
Exhibition expense analysis
Scanning of all asset invoices in line with accounting policies.
Daily monitoring of various purchase reports and provide updates to the Finance Director or any anomalies
Maintain the filing system and archive yearly.
Offer assistance and support to the sales department
Assist in the matching, checking and coding of invoices
Assist in payment runs via BACS
Process staff expenses
Assist the general finance team as required

PERSON SPECIFICATION

KNOWLEDGE, SKILLS AND EXPERIENCE

Previous experience or exposure to an Accounts department/function in practice or industry
Educated to at Least A Level or equivalent (mathematical discipline desired) AAT Level 3 +
Competent user of Microsoft 365, particularly Excel
Numerically minded with a high degree of accuracy and attention to detail
Able to work to strict deadlines
A team player
Excellent customer service skills
Effective time management and prioritisation skills
Good communication skills, written and verbal

PERSONAL QUALITIES

Motivated and a selfstarter that takes ownership with a strong work ethic
Evidence of ability to implement rigorous controls and processes.
Excellent interpersonal, written, and oral communication skills.
Ability to multitask and work to deadlines

We are a dynamic, fast paced business and we want to recruit people who can connect and live our Company Values of
Trust,
Excellence,
Collaboration,
Innovation & Passion.

WHATS ON OFFER