Project and Team Administrator - London, United Kingdom - Panorama Antennas Ltd

Panorama Antennas Ltd

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Company Overview

Role Overview

The Project and Team Administrator would suit an organised individual with keen attention to detail that enjoys communicating with lots of different stakeholders within the business.

The role has opportunities to support and gain hands on experience across multiple areas of the business and business processes.

You will primarily be supporting the IT department and its ~100 internal users, ensuring that the infrastructure, software and processes are maintained through organised recordkeeping and liaising between project stakeholders.

Responsibilities:

Provide day to day support for administrative work within the team including, organising team meetings, minuting and allocating actions subsequently
IT purchasing on behalf of the department and for wider business and user needs, purchasing to schedule to ensure that the system infrastructure stays up to date, licences and subscriptions are maintained and user devices and ancillary equipment are logged
Communicate scheduled downtime for maintenance upgrades and data migration and working with affected users and departments to ensure disruption is minimised and user needs are accommodated
Maintain relevant project systems, data and documents, assist with scoping of new projects organisation of meetings and communication with all identified stakeholders
Act as a point of contact for all project participants, monitor that projects are running to planned schedule and ensure that changes, issues or delays are communicated to all parties in a timely manner
Organise meeting at key stages with key users, act as a minute taker and ensure that actions are followed up on
Assist with post implementation follow up and feedback highlighting any unresolved issues to the dev team and outstanding items preventing signoff for completion
Assist in user testing of upgrades and changes by working with both IT development team and end users to ensure that programs are robustly tested before going live
Support wider IT department with documentation of process changes and assist in the preparation of IT based training material
Work closely with business units to understand and support their data and process needs
Documenting all procedures and where necessary providing efficient guidelines for users, other staff members and freelancers.

Knowledge & Skills:

Experience with project management software such as Trello, MS Projects
Interest in wider IT business processes
Creative and proactive in identifying and solving issues and improvements
Experience mapping and documenting processes (desirable)

Personal Attributes

Highly organised and methodical
Personable and able to work with colleagues across all functions and levels of the business.
A good team player that is flexible and adaptable to changing requirements

Job Types:
Full-time, Permanent

Salary:
£29,000.00 per year

Benefits: